REG 2 BUCS Membership | Published 4 November 2020

REG 2.1 In accordance with the BUCS Articles of Association and British Company Law, an organisation applying to become or to remain as a Member of the Company (BUCS) must fulfil the following:

  • Be a registered Legal Entity
  • Be a recognised provider of Higher Education (HE)

REG 2.2 Applying to become a Member The application process to become a new Member will require a membership consultation with the BUCS Executive and the completion of a membership application form. Once all requirements of membership are met, the new Member will be voted in by an existing Member vote at the next AGM. Where an application is made mid-season, the new Member may be provisionally approved by BUCS Board pending a formal vote at the next AGM.

REG 2.3 Acceptable Governing Body The CEO of BUCS shall determine, from time to time, which student organisations shall be acceptable as bodies equivalent to an Athletic Union and performing the function of such a body, e.g. Student Union or Sports Department.

REG 2.4 Member Representatives In accordance with the BUCS Articles of Association, each Member Institution is required to declare two Member Representatives each year. One of these Representatives must be a student or a member of the Member's Student Union or Athletic Union, and the other a non-student of the Member. Member Representatives must be named annually by 1 October, failure to do so will lead to suspension of the Member until the representatives are declared. BUCS cannot be held responsible where an institution has failed to keep their details up to date.

REG 2.5 Member finance contact(s) Members are responsible for keeping their finance contact details up to date. Should any change be required, this should be notified to BUCS via e-mail to [email protected]. BUCS cannot be held responsible where an institution has failed to keep their details up to date.

REG 2.6 How Members participate in BUCS’ domestic sports programmes Once an institution becomes a Full BUCS Member, definition must be established on how the Member is to function within BUCS’ domestic sports programmes. The definition is regarded as a Member’s Playing Entity or Playing Entities. All Members of BUCS function as either a single or a combination of five ‘Playing Models’. Each model has implications regarding the entitlements of individual student-athletes, BUCS Points, AGM voting rights, fees, etc. The playing models and their implications are as follows:

  • All Eligible Students of a BUCS Member playing as one entity regardless of geographical spread/campuses, etc.
  • Main Campus of a BUCS Member playing as one entity. (Similar to ‘All Eligible Students’)
  • Satellite Campus of a BUCS Member playing as a separate entity from the ‘Main Campus’ and/or other campuses of the same institution.
  • Umbrella Campus/Organisation which is comprised of students from multiple institutions.
  • Further Education (FE) College offering Higher Education (HE) qualifications provided by another external awarding body.

REG 2.6.1 All Eligible Students Model

REG 2.6.1.1 Eligible to be and is a Full BUCS Member. (Meets the requirements of the BUCS Articles of Association).

REG 2.6.1.2 All teams named as appropriate, one entity within BUCS competitions regardless of number of campuses and geographical spread. Teams to be ranked sequentially regardless of origin. For example:

  • Brighton Women’s Hockey 1st
  • Brighton Women’s Hockey 2nd
  • Brighton Women’s Hockey 3rd

REG 2.6.1.3 Some Ring Fencing of teams granted pending approval of application made alongside team entries each year. (See REG 2.6.7). For example:

  • Brighton Women’s Hockey 1st (Eastbourne)
  • Brighton Women’s Hockey 2nd
  • Brighton Women’s Hockey 3rd (Eastbourne)

REG 2.6.1.4 All teams administered via a single BUCS Play entity.

REG 2.6.1.5 BUCS Points attributed to single entity.

REG 2.6.1.6 Restrictions on allowance of teams per tier, per gender, of a particular sport are applicable as per REG 8.3.1 to single entity.

REG 2.6.1.7 Standard application of individual eligibility criteria (REG 4).

REG 2.6.2 Main Campus Model

REG 2.6.2.1 Eligible to be and is a Full BUCS Member (Meets the requirements of the BUCS Articles of Association and REG 2.1) and required to pay annual affiliation fee for institution, including any satellite campus (REG 3.1.1).

REG 2.6.2.2 All teams named as appropriate, one entity within BUCS competitions. Teams to be ranked sequentially. For example:

  • UW TSD: Swansea Men’s Football 1st
  • UW TSD: Swansea Men’s Football 2nd
  • UW TSD: Swansea Men’s Football 3rd

REG 2.6.2.3 Some Ring Fencing of teams granted pending approval of application made alongside team entries each year. (See REG 2.6.7).

REG 2.6.2.4 All teams administered via a single BUCS Play entity, separate to that of any ‘Satellite Campus’.

REG 2.6.2.5 BUCS Points attributed to single entity, ‘Main Campus’ only.

REG 2.6.2.6 Restrictions on allowance of teams per tier, per gender, of a particular sport are applicable as per REG 8.3.1 to single entity. (Separate to that of any ‘Satellite Campus’).

REG 2.6.2.7 Standard application of individual eligibility criteria (REG 4). Students defined as being within the auspices of this playing entity are only eligible to participate for this entity within BUCS competitions and may not compete for any ‘Satellite Campus’.

REG 2.6.3 Satellite Campus Model

REG 2.6.3.1 Not eligible to be a BUCS Member, falls under the membership of ‘Main Campus’, but required to pay playing entity fee (REG 3.1.1.1)

REG 2.6.3.2 All teams named as appropriate, one entity within BUCS competitions. Teams to be ranked sequentially. For example:

  • UW TSD: Carmarthen Men’s Football 1st
  • UW TSD: Carmarthen Men’s Football 2nd
  • UW TSD: Carmarthen Men’s Football 3rd

REG 2.6.3.3 Some Ring Fencing of teams granted pending approval of application made alongside team entries each year. (See REG 2.6.7).

REG 2.6.3.4 All teams administered via a single BUCS Play entity, separate to that of the ‘Main Campus’.

REG 2.6.3.5 BUCS Points attributed to single entity, ‘Satellite Campus’ only, and cannot be combined with ‘Main Campus’ or other ‘Satellite Campus’.

REG 2.6.3.6 Restrictions on allowance of teams per tier, per gender, of a particular sport are applicable as per REG 8.3.1 to single entity. (Separate to that of ‘Main Campus’ or any other ‘Satellite Campus’).

REG 2.6.3.7 Standard application of individual eligibility criteria (REG 4). Students defined as being within the auspices of this playing entity are only eligible to participate for this entity within BUCS competitions and may not compete for ‘Main Campus’ or any other ‘Satellite Campus’.

REG 2.6.4 Umbrella Campus/Organisation Model

REG 2.6.4.1 May or may not be eligible to be a Full BUCS Member; dependant on legal entity status under Company law and that meets the requirements of the BUCS Articles of Association and REG 2.1.

REG 2.6.4.1.1 If eligible to be Full BUCS Member must become one; therefore, the enforcement of students only playing for the Member they are associated with is possible, foregoing the right of ‘parent’ institution(s) to access students.

REG 2.6.4.1.2 If not eligible to become a Full BUCS Member, must be unanimously declared by contributing BUCS Member institutions as a standalone playing entity, foregoing the right of ‘parent’ institutions to access students and essentially becomes deemed as a ‘satellite campus’ but with multiple contributing ‘parent’ institutions.

REG 2.6.4.1.2.1 If not unanimous, BUCS will consider each application on a case by case basis.

REG 2.6.4.1.2.2 Institutions must be able to demonstrate that they have a defined way of identifying eligible students should the component institutions not be in agreement.

REG 2.6.4.2 All teams named as appropriate, one entity within BUCS competitions. Teams to be ranked sequentially. For example:

  • Medway Men’s Football 1st
  • Medway Men’s Football 2nd
  • Medway Men’s Football 3rd

REG 2.6.4.3 Some Ring Fencing of teams granted pending approval of application made alongside team entries each year. (See REG 2.6.7).

REG 2.6.4.4 All teams administered via a single BUCS Play entity, separate to that of any ‘parent’ institution(s).

REG 2.6.4.5 BUCS Points attributed to single entity, ‘Umbrella Campus/Organisation’ only, and cannot be combined with, or divided amongst, any ‘parent’ institution(s).

REG 2.6.4.6 Restrictions on allowance of teams per tier, per gender, of a particular sport are applicable as per REG 8.3.1 to single entity. (Separate to that of any ‘parent’ institution(s)).

REG 2.6.4.7 Standard application of individual eligibility criteria (REG 4). Students defined as being within the auspices of this playing entity are only eligible to participate for this entity within BUCS competitions and may not compete for any ‘parent’ institution(s).

REG 2.6.5 FE College Offering HE Qualifications Model

REG 2.6.5.1 Eligible to be and must be a Full BUCS Member; otherwise may instead be listed as either ‘Satellite Campus’ of a ‘Main Campus’ or covered as part of an ‘All Eligible Students’ model.

REG 2.6.5.1.1 If HE students are awarded qualification from another current BUCS Member, said another BUCS Member will relinquish ability for those students to compete for them; as per BUCS regulations an individual may only represent one institution/Playing Entity per season. Should an FE College fulfil the criteria and is successful in becoming a Full BUCS Member then any HE students studying at that College will only be able to compete for that College/Member; not for the institution that awards their qualification.

REG 2.6.5.2 All teams named as appropriate, one entity within BUCS competitions. Teams to be ranked sequentially. For example:

  • Bishop Burton Men’s Football 1st
  • Bishop Burton Men’s Football 2nd
  • Bishop Burton Men’s Football 3rd

REG 2.6.5.3 Some Ring Fencing of teams granted pending approval of application made alongside team entries each year. (See REG 2.6.7).

REG 2.6.5.4 All teams administered via a single BUCS Play entity.

REG 2.6.5.5 BUCS Points attributed to single entity.

REG 2.6.5.6 Restrictions on allowance of teams per tier, per gender, of a particular sport are applicable as per REG 8.3.1 to single entity.

REG 2.6.5.7 Standard application of individual eligibility criteria (REG 4).

REG 2.6.6 Requests for changes to an institution’s Playing Entity/Playing Entities must be submitted to the BUCS Executive prior to team entries being opened for the following season.

REG 2.6.7 Ring Fencing Each Playing Entity can also apply for Ring Fencing within their teams. Ring Fencing of teams allows for a variation to the standard BUCS Team Selection regulations (REG 11.1) within the BUCS Team Championships (Leagues/Knockouts) by allowing a Playing Entity to identify separate groupings of student-athletes such as ‘Medics’. A Playing Entity wishing to have Ring Fenced teams must complete the BUCS Ring Fenced Teams Pro Forma (Appendix 3) and submit it to the BUCS Executive prior to team entries being closed for the following season.

REG 2.7 Member guidelines for participation In order to be allowed to begin or continue participating in BUCS’ domestic sports programmes an institution/Playing Entity must comply with the following:

REG 2.7.1 Have access to suitable facilities for competitions which they have entered which require them to host fixtures.

REG 2.7.2 Have at least one staff member assigned as a central point of contact for BUCS and other institutions/Playing Entities, with whom the institution/Playing Entity's participation in BUCS programmes can be discussed. Any central point(s) of contact must be registered as an Institution Administrator (IA) on BUCS Play and MyBUCS, and will be acknowledged by BUCS as responsible for all competition matters relating to the institution/Playing Entity, for example fixture administration, submission of entries or match appeals. BUCS cannot be held responsible where an institution/Playing Entity has failed to keep their details up to date.

REG 2.7.2.1 During fixture weeks, the central point(s) of contact must be available daily, Monday to Friday, between the hours of 10:00 and 16.00.

REG 2.7.2.2 Where the regular central point(s) of contact will not be available for an extended period, then they must ensure that alternative arrangements are made to cover these responsibilities. For example: Setting an Automatic Reply (Out of Office) on their e-mail account advising who to direct queries to, or, requesting to BUCS that a colleague is set up as an IA on BUCS Play.

REG 2.7.3 Assign a captain and/or team support staff member (for example a coach) to each team on BUCS Play entered in the Team Championships (Leagues/Knockouts). Tasks which individuals allocated as a captain or team support role can do include:

  • Assign another captain or team support staff member to the team.
  • Move people in and out of the team’s squad.
  • Message members of the team's squad.
  • Select a team for a fixture. They can mark individuals as ‘available’ or ‘unavailable’ and move any from ‘pending’ to the ‘selected’ or ‘reserve’ sections. By ‘selecting’ players they are adding them to the team sheet for that fixture ready for approval (or disputing) by the opposition captain.
  • In the case of captains only, review and approve or dispute the opposition’s team sheet for each fixture.
  • In the case of captains only, complete/sign a Playing Under Protest Form (not on BUCS Play).
  • Enter a result for a fixture for approval/confirmation by the home team's IA.

REG 2.8 Insurance Member institutions are responsible for the provision of appropriate insurance cover for their representative individual participants in all BUCS competitions. By entering BUCS competitions an institution is agreeing to this requirement and indicating they are adequately insured with an active policy.

Share this: