REG 3 Finance | Published 2 September 2021

Please note: Regulations for the 2021-22 season are subject to change in response to the ongoing COVID-19 pandemic.

REG 3.1 Annual Subscription (Affiliation Fee)

REG 3.1.1 Members will be charged a fee calculated in part per capita and in part based on their participation in BUCS’ domestic sports programmes.

REG 3.1.1.1 Should a Member have opted to operate any Satellite Campus or Umbrella Campus/Organisation Playing Entities (REG 2.6), they shall be charged an additional £500 per Playing Entity.

REG 3.1.2 Associates will be charged a fixed £50 fee.

REG 3.1.3 The Annual Subscription must be paid by 1 October each year. Failure to pay in full by this date will lead to a Member/Associate (and any associated Playing Entities) being suspended from participation in all BUCS activities. Furthermore, any payments received after this date will be subject to a 5% fine.

REG 3.2 Entry Fees

REG 3.2.1 Team Championships (Leagues/Knockouts) Entry fees for BUCS Team Championships (Leagues/Knockouts) will be billed after the relevant entry set closes and are to be paid in line with BUCS' payment terms.

REG 3.2.1.1 The BUCS Executive may, at their discretion and where competition structures allow, accept late entries into Team Championships (Leagues/Knockouts). However, institutions/Playing Entities that submit three or more late entries will be subject to an administration charge which will be based on the number of teams entered after the deadline:

  • Three to nine – An administration charge of £50.
  • 10 or more – An administration charge of £100.

REG 3.2.2 Individual and Team Championships (Events) Entry fees for BUCS Individual and Team Championships (Events) will be billed after the relevant event entry closing date and are to be paid in line with BUCS' payment terms.

REG 3.2.2.1 Where an event offers ‘Stage 2’ entries, where these are accepted they will be subject to an additional 20% fee on top of the standard entry fee, as detailed in the relevant event entry information.

REG 3.2.3 Should an institution/Playing Entity withdraw an entry from any BUCS Championships after the relevant entry closing date, whether they will be eligible for an entry fee refund will be subject to the 2021-22 season specific Cancellation, Withdrawals and Refunds Policy.

REG 3.2.4 BUCS may suspend from participation in any/all BUCS activities any institution/Playing Entity which has not paid any entry fees in line with BUCS' payment terms.

REG 3.3 Payment and Debts

REG 3.3.1 As well as these regulations, BUCS’ Credit Terms & Conditions apply to all members and suppliers.

REG 3.3.2 BUCS will offer a credit facility to Members and Playing Entities for some activities. These activities will be invoiced by BUCS and must be paid within 30 days. Any activity where credit is not offered will require immediate payment as indicated on the instructions of the relevant activity.

REG 3.3.3 All invoices should be paid within 30 days of issue. Where an invoice is over 30 days BUCS reserves the right to charge a penalty fee equating to 1.5% per day until the debt is settled. Additionally, BUCS may suspend the Member/Playing Entity concerned until their debt has been settled. During this time, a Member/Playing Entity may not participate in any BUCS’ activities or make entries into future Championships until the suspension is lifted.

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