REG 13 Results and Forfeitures (Walkovers) | Published 24 September 2021

Please note: Regulations for the 2021-22 season are subject to change in response to the ongoing COVID-19 pandemic.

REG 13 applies to the Team Championships conducted as part of the National, Premier and Conference League/Knockout programme.

REG 13.1 Results of fixtures can be entered on BUCS Play by a 'Captain' or 'Institution Administrator' of either team, but the 'Institution Administrator(s)' of the first named (home) team for each fixture shall be responsible for approving the result.

REG 13.2 The results of all league and knockout competition matches must be entered, and approved, on BUCS Play no later than 12:00 on the first working day following the fixture.

REG 13.2.1 Where an institution/Playing Entity has not approved a result for a knockout competition match in accordance with REG 13.2 they shall incur a £10 fine.

REG 13.2.2 Institutions/Playing Entities persistently found to be in contravention of REG 13.2 may face disciplinary action.

REG 13.3 Whilst institutions/Playing Entities can only approve results of ‘home’ fixtures on BUCS Play, institutions/Playing Entities are responsible for ensuring that the results of all their matches (‘home’ and ‘away’) are correctly recorded on BUCS Play.

REG 13.3.1 If an institution/Playing Entity believes the result of an ‘away’ match has been recorded incorrectly, or has been omitted, they should contact the ‘home’ institution/Playing Entity in the first instance and the BUCS Executive thereafter if the ‘home’ institution/Playing Entity has failed to respond or action their request. Contact with the BUCS Executive MUST be made BEFORE the results submission deadline, as outlined in Appendix 2 (‘BUCS Leagues and Knockouts – Dates and Deadlines’).

REG 13.3.1.1 If, within the five working days preceding the results submission deadline, the ‘away’ institution/Playing Entity is required to request action by the BUCS Executive due to a lack of action from the ‘home’ institution/Playing Entity (and a breach of REG 13.2), the ‘home’ institution/Playing Entity will incur a £100 fine per fixture.

REG 13.4 Falsification of results Institutions/Playing Entities must not falsify results. For example, where a match has not taken place, a result should not be recorded on BUCS Play. In such a scenario, the fixture should be rearranged, left to go void, or a walkover should be claimed/conceded and then recorded on BUCS Play. An institution/Playing Entity proven to have falsified a result on BUCS Play shall face disciplinary action.

REG 13.5 Process for amending incorrectly approved results In order to amend any incorrectly approved ‘home’ fixture results, an Institution Administrator must submit a result change request on BUCS Play. Amendments will not be visible until approved by the BUCS Executive.

REG 13.5.1 League fixtures For league matches other than those affected by the result entry deadline (REG 13.6) there is a two week period within which amendments may be requested free of charge. Amendments to league match results requested beyond the two week period will incur a £10 administrative charge.

REG 13.5.2 Knockout competition fixtures Amending incorrectly approved knockout competition match results (after the deadline of REG 13.1 has passed) will incur the following administrative charges (payable by the ‘home’ institution/Playing Entity unless otherwise indicated):

Incorrect score that DOES NOT alter the team progressing to the following round:

£5

 

 

 

Incorrect score that DOES alter the team progressing to the following round:

£25 if amendment requested more than 10 working days before the following round;

£50 if amendment requested within 6-10 working days before the following round;

£100 and liable for any fixture costs incurred by the next round opposition if amendment requested within 5 working days before the following round;

£250 EACH, liable for any fixture costs incurred by the next round opposition and, where applicable, forfeit of home hosting of next round fixture if NO AMENDMENT REQUESTED BY EITHER INSTITUTION INVOLVED in the fixture in question before the following round.

 

REG 13.5.3 Institutions/Playing Entities persistently found to be approving incorrect results may face administrative charges and/or disciplinary action.

REG 13.6 League results entry/amendment deadline Institutions/Playing Entities will not be able to request additions or amendments to any league fixture results after the league result submission deadline has passed. This deadline will be outlined in Appendix 2 (‘BUCS Leagues and Knockouts – Dates and Deadlines’). Following this deadline all BUCS leagues will be locked and no further requests accepted. No further correspondence shall be entered into in this regard by the BUCS Executive.

REG 13.6.1 Any matches without a result on BUCS Play shall be listed as void, with no points awarded to either team.

REG 13.6.2 Correction of league placement as a result of incorrect or missing results will not be permitted post the result submission deadline, as outlined in Appendix 2 (‘BUCS Leagues and Knockouts – Dates and Deadlines’).

REG 13.7 Forfeited matches (Walkovers) A forfeited match will be deemed to have been caused by voluntary or involuntary circumstances. A voluntary walkover is deemed to have occurred when it is believed that reasonable actions undertaken by the team, club or Athletic Union (or equivalent) of the offending institution/Playing Entity would have prevented the forfeit. An involuntary walkover is deemed to have occurred when it is considered (whether by the BUCS Executive or the BUCS Disciplinary Panel) that a team has forfeited on a fixture through reasons beyond the reasonable control of that team, club or Athletic Union (or equivalent). In the first instance all walkovers will be deemed voluntary.

REG 13.7.1 An institution/Playing Entity claiming/conceding a walkover must notify the opposition of this, in writing (email), including stating the reason and regulation(s) under which the walkover is being claimed/conceded, before the walkover is entered on BUCS Play.

REG 13.7.2 An institution/Playing Entity has 24 hours (outside of weekends and bank holidays) following notification of a walkover being claimed/conceded to appeal against that walkover (REG 15), or to apply to have the walkover deemed involuntary (REG 13.7.3).

REG 13.7.3 To request that a walkover be considered involuntary, an institution/Playing Entity must submit a BUCS Involuntary Walkover Pro Forma (Appendix 9), along with any supporting evidence, to [email protected] no later than 24 hours (outside of weekends and bank holidays) after notification of the walkover being claimed/conceded as per REG 13.7.2.

REG 13.7.3.1 Extension to the deadline An extension may be requested via e-mail to [email protected] (before the deadline has passed) if there are reasonable grounds, such as awaiting requested information from a third party.

REG 13.7.3.2 Institutions/Playing Entities submitting an Involuntary Walkover request are responsible for ensuring that their submissions are comprehensive and concise, and that there is validity to any claims, before they make their submission. Requests deemed to be frivolous or not containing adequate information to enable a fair ruling may be rejected.

REG 13.7.3.3 Decisions will be based purely on submissions within the permissible parameters and established precedence. Additional information will be requested by the BUCS Executive if the BUCS Appeals Panel/BUCS Disciplinary Panel deem this necessary and appropriate.

REG 13.7.3.4 A team deemed to have conceded an involuntary walkover will, in normal circumstances, be deemed to have forfeited the match, but in the case of league fixtures will not be deducted any league points (note REG 8.3.6.2). Further penalties outlined in REG 13.7.5.1 – REG 13.7.5.5 may be waived as determined by the BUCS Executive or the BUCS Disciplinary Panel.

REG 13.7.4 Where a team has forfeited a league match it is imperative that a walkover is entered and awarded to the appropriate team on BUCS Play by the league result submission deadline (REG 13.6).

REG 13.7.5 Penalties for conceding walkovers

REG 13.7.5.1 Leagues walkovers Unless indicated otherwise in sport specific regulations or Appendix 10 (‘BUCS Promotion, Relegation and Knockout Information’), the following penalties shall apply:

 

One walkover

Two walkovers

Three or more walkovers

Premier Tier

Loss of three league points and half of BUCS Points attained through final league position.*

If finish bottom of league table then ineligible to take part in playoff, i.e. automatically relegated.

Further loss of three league points and all BUCS points attained through final league position.

Automatically relegated following season regardless of final league position.

Not eligible to progress to knockout competition.

In addition to those listed to the left; loss of three league points per occurrence and having conceded three walkovers*, an automatic £250 fine, increased by an additional £100 per subsequent concession.

Tier 1

Loss of three league points and half of BUCS Points attained through final league position.

Further loss of three league points and all BUCS points attained through final league position.

Ineligible for progression to, or automatic withdrawal from, the knockout competition through an involuntary walkover.

In addition to those listed to the left, loss of three league points per occurrence and having conceded three walkovers*, an automatic £100 fine, increased by an additional £50 per subsequent concession.

Not eligible for promotion.

Tier 2 and below

Loss of three league points and half of BUCS Points attained through final league position.

Further loss of three league points and all BUCS points attained through final league position.

In addition to those listed to the left, loss of three league points per occurrence and having conceded three walkovers*, an automatic £50 fine, increased by an additional £50 per subsequent concession.

Not eligible for promotion.

Ineligible for progression to, or automatic withdrawal from, the knockout competition through an involuntary walkover.

 

REG 13.7.5.2 Knockout competition walkovers Unless indicated otherwise in sport specific regulations or Appendix 10 (‘BUCS Promotion, Relegation and Knockout Information’), the following penalties shall apply:

 

One or more walkovers

National Championship and National Vase

An automatic £750 fine and loss of all BUCS Points allocated to the knockout competition.

National Trophy

An automatic £500 fine and loss of all BUCS Points allocated to the knockout competition.

Conference Cup/ Trophy/Shield

An automatic £250 fine and loss of all BUCS Points allocated to the knockout competition.

 

REG 13.7.5.3 Playoff walkovers Unless indicated otherwise in sport specific regulations or Appendix 10 (‘BUCS Promotion, Relegation and Knockout Information’), the following penalties shall apply:

 

One walkover

Two walkovers

Three walkovers

Playoffs

An automatic £300 fine.

An additional £300 fine.

An additional £300 fine.

 

REG 13.7.5.4 Season total (in addition to those detailed for specific competitions above) Walkovers conceded in leagues and knockout competitions (but not playoffs) will be tallied as a team’s Season Total regardless of which competition they were conceded in. Meaning for example, if a team concedes a fixture in a Premier Tier league and in the National Championship, they will be regarded as having conceded two walkovers. Consequently, penalties would be applied as appropriate to conceding two walkovers plus those applicable to the specific competitions.

 

One walkover

Two walkovers

Three or more walkovers

Premier Tier and National Championship/Vase

If finish bottom of final league table not eligible to take part in playoff, i.e. automatically relegated.

Automatically relegated following season regardless of final league position.

In addition to those listed to the left and above, an automatic £250 fine, increased by an additional £100 per subsequent concession.

Tier 1 and National Championship/ Vase/Trophy

N/A

N/A

In addition to those listed to the left and above, an automatic £100 fine, increased by an additional £50 per subsequent concession.

Not eligible for promotion.

Tier 2 and below and Conference Cup/Trophy/Shield

N/A

N/A

In addition to those listed to the left and above, an automatic £50 fine, increased by an additional £50 per subsequent concession.

Not eligible for promotion.

 

REG 13.7.5.5 Elective central venue/tournament format walkovers Any team deemed to have conceded walkovers will be subject to the same penalties as outlined in REG 13.7.5.1 – REG 13.7.5.4. There will be no exceptions for walkovers conceded where fixtures are organised in a central venue/tournament format.

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