Entry Information

Entry Information

Entry Dates & Costs

Entries Open

Tuesday 11 January 2022

Entries Close

Student/Competitor Deadline

Tuesday 15 February 2022 at 11:59pm

Institution Administrator Approval Deadline

Thursday 17 February 2022 at 11:59pm

Institution Administrators have 48 hours after the student/competitor deadline to approve entries.


£17 per seat (excluding coxes)

Entry Allowance

Each institution may submit 1 guaranteed and an additional 10 non-guaranteed entries per category. No late entries will be accepted into the competition.

The number of boats accepted into the competition will be at the discretion of the BUCS Rowing Event Management Group (EMG).
If entries exceed this number priority will be given to:

  • One entry per institution per category (prior to allowing a second entry)
  • Championship categories (BUCS points eligible) 

Institutions may submit a list of up to 200 reserve competitors (100 men and 100 women) which may be used for substitutions in advance of the competition starting.
Reserve competitors must be entered online via BUCS Play within the ‘Reserve list’ before the entry closing date. There is no cost for submitting competitors to the reserve list. Institutions are encouraged to fully utilise the submission of a reserve list.

Competition Format

  • 3,000m for beginner boats
  • 5,000m for intermediate and championship crews.

The course is a tidal river. The course may be altered if inclement weather conditions are predicted, or occur on the day.

The competition will consist of the following categories for both men and women:

  • Beginner 4x
  • Beginner 4+
  • Beginner 8+
  • Intermediate 4x
  • Intermediate 4+
  • Intermediate 8+
  • Championship 4x
  • Championship 4-
  • Championship 4+
  • Championship 8+
  • Championship Lighweight 4-
  • Intermediate Lightweight 4x

Boat Licensing

Licenses are not required for competition on the River Tyne.

Boat Hire

There is the opportunity to hire boats from the local rowing clubs.

These will be available on a first come first served basis. 

To hire a boat, or for further information, please contact Alex Leigh at Newcastle University Boat Club on [email protected].

Withdrawals & Substitutions

Institutions can only make substitutions to their boats from competitors included on the reserve lists or included in another crew. The reserve lists must be entered via BUCS Play before the entry closing date (Thursday 17 February 2022 at 23:59). Institutions cannot make substitutions directly via BUCS Play.

Upon close of entries, club representatives (Coach/Captain/President) will be required to register for the competition management system where they will be able to administer their crews and make substitutions.

Withdrawal of crews after the entry closing date (Thursday 17 February 2022) will still be charged the entry fee as per our Withdrawal Policy.

Substitutions and withdrawals on the day of the competition must be done at Registration by the institution rowing club captain or coach. Institutions should advise BUCS in advance if they intend to withdraw. Crews who do not withdraw, and do not compete at the event, will be classified as a ‘no-show’ and charged the entry fee and an additional £20 fine payable by the athletic union or students’ union (Reg 4.4).

If a crew wishes to withdraw they should complete a ‘scratch form’ at Registration a minimum of 30 minutes before the start of the division race start time. Failure to do so may result in the boat being classed as a ‘no-show’ and the additional fine being imposed (Reg 4.4).

BUCS Points

The following BUCS points are available in Championship categories only:

  • 1st:  12 points       
  • 2nd: 8 points
  • 3rd:  6 points
  • 4th:  4 points                                          

As per Rowing (5) Multiple Championship entries are permitted from one institution/Playing Entity, with medals awarded to the top 3 crews as applicable, but only the highest placed institution/Playing Entity crew will receive BUCS Points.

Overall team points are available for a men’s team and a women’s team based on an institution’s placing in the final respective victor ludorum standings. The following points are available:

  • 1st: 20 points
  • 2nd: 14 points
  • 3rd: 10 points
  • 4th: 7 points
  • 5th: 5 points
  • 6th: 3 points
  • 7th: 2 points
  • 8th: 1 point

Gold, silver and bronze medals will be awarded to the top 3 finishing crews in all boat classes.

Victor Ludorum Standings

Are calculated based upon how each institution places in races in Championship, Intermediate and Beginner categories. Points are awarded according to the following placements in each category:

         Championship          Intermediate              Beginner
           Eights    Fours              Eights    Fours             Eights    Fours
1st       96           72                    48           36                  24           18
2nd    80           60                    40           30                  20           15
3rd     64           48                    32           24                  16            12
4th     48           36                    24            18                  12              9
5th     32           24                     16            12                    8              6
6th     16            12                       8              6                    4              3
7th       8              6                       4              3                    2               1
8th       4              3                       2              1                     1               1