Update 23 February, 09:00. Following a review of the weather forecasts for the weekend, which have significantly improved, the BUCS Rowing Organising Committee confirms that this weekend's event will go ahead in full, as per the published schedule.

Event Guide

Key Points

  • The event is split across three rowing clubs. Each visiting institution will be allocated a host club and must boat from that club.
  • Registration and Race Control will be based at the Newcastle University BC boathouse. There will be race officials at all three venues.
  • There will be a coxes and steers briefing held 40 minutes before the first scheduled boating time at each venue. This is not mandatory but it is recommended coxes and steers attend.
  • Crews must ensure their blades are near the staging area before taking boats to the stages.
  • Crews will require wellington boots for boating.
  • Checks may be made by Control Commission before boating. Crews should ensure they have checked their boat before arriving at the boating stages. Be ready to boat when called.
  • Crews must ensure they are wearing sufficient clothing for the weather conditions.
  • Crews are encouraged to carry a waterproof bag in the boat to keep clothing dry.

Documents to be published

- Saturday Boating Schedule (to be published Friday 25 February)

- Sunday Boating Schedule (to be published Saturday 26 February)


Host Club

The host club list will be published on Monday 21st February.  This will provide details of which Institutions will be based at each of the three sites – Tyne Amateur Rowing Club, Tyne United Rowing Club and Newcastle University Boat Club.

Each Institution will be responsible for contacting their nominated host – to give details of expected arrival time.  Please see contact details on the host club allocation list and please confirm timings as well as provide your contact details to the club by Wednesday 23rd February.

Allocation of Coxes to Crews

To allocate coxes to crews a portal has been setup. Authorised Officers of each competing Club are required to register at https://crews.bucsrowing.org.uk/ where they will be granted access to the entries from their own institution and have the ability to allocate Coxes. Access to the system will be granted from 12:00 midday on Friday 18 February (after entries have closed).

Any crews who have not allocated coxes by midnight the night before the crew is due to race will be required to do so at registration on the morning of the event before they can register and collect their race numbers.


Substitutions can be made using  https://crews.bucsrowing.org.uk/ up until before the crew boats for their race. Any crews not submitting substitutions and found to have changed the crew in any way may be disqualified.


Scratched may also be made via the above system, or may be done at Registration by the institution rowing club captain or coach. Crews who do not withdraw, and do not compete at the event, will be classified as a ‘no-show’ and charged the entry fee and an additional £20 fine payable by the athletic union or students’ union as detailed in BUCS Withdrawal Policy.

If a crew wishes to withdraw on the day, they should complete a scratch form at Registration a minimum of 30 minutes before the start of the division race start time. Failure to do so may result in the boat being classed as a ‘no-show’ and the additional fine being imposed, as detailed above.

Competitors should also inform their institution they have withdrawn from the competition.


Registration will be downstairs in the Newcastle University Boathouse and open from 08:00 on each day. One representative from each institution is required to attend registration to collect an institution pack including their race numbers for the day.

Competitors should have available a valid student identification card to confirm their eligibility for the competition. These may be requested at registration.

Institutions should allow time to register before competing and are encouraged to register as soon as they arrive at the venue. Institutions who do not register before the boating times will be assumed to be withdrawn.

Boat Numbers

Slot numbers will be issued at registration. Boats are required to have suitable fittings to display bow numbers so they can be clearly visible to race officials. Failure to suitably display your number may result in no time being taken.

Please note that boat numbers should be returned to registration after racing. A fine of £10 will be charged to any Institution not returning their number by the end of the racing day.

Race Numbers

Paper race numbers are to be worn on the bow crew member’s back (and cox for stern coxed boats). These should be firmly attached to racing kit and visible. Long hair should be tied up so the number is not obscured.


Lightweight weigh-in will be upstairs in the Newcastle University Boat Club boathouse. It will be open from two hours before the beginning of the racing day up to one hour prior to the published start time of each division.

Lightweight crews are not averaged. Crews need to weigh in all together. If racing in more than one lightweight event the competitor need only weigh-in once.

All lightweight competitors must produce photo identification at weigh-in.

Coxes do not need to weigh-in for this event.


Safety guidelines are included within the marshalling instructions for crews and coaches.

Coxes and crews must be knowledgeable of boating instructions, the course, their crew’s ability, weather conditions and safety procedures. It is recommended that beginner coxes do not cox beginner crews.

The Organising Committee reserves the right to cancel the event if they consider it too dangerous to proceed.

Food & Drink

Competitors are responsible for providing their own food and drink. We encourage the use of water bottles and reusable cups in an attempt to reduce waste on site. Please bring your own bottles / cups / flasks.

There will be hot and cold catering options available at Tyne United RC and Tyne Amateur RC from 07:30 on both days. A breakfast menu (including porridge and hot rolls) will be available followed by a lunch menu (including hot soups and pasta). We encourage competitors to support the host rowing clubs and use the local catering on offer. Drinking water will be available. Please enquire at the clubhouses.

All competitors and spectators have a responsibility to keep the venues clean and tidy, and to use the bins provided. Institutions may be held responsible for any littering.


For coach parking; refer to the coach parking directions available on the important documents tab.

For car parking; a public car park is available at Tyne Riverside Country Park, Blayney Row, Newburn NE15 8QD. Spectators and competitors travelling by car are advised to park here.

Parking at each host venue is limited, with boat trailer parking taking priority. Motorists are asked to observe the advice from volunteer marshals, and may not be allowed to park at each host venue if full. Motorists may be advised to park on Newburn Bridge Road. Motorists are advised to approach Newburn Bridge from the south (postcode NE21 4SQ).

At all times motorists should observe the Highway Code and not obstruct access to venues, businesses or private property in case of an emergency. BUCS is not responsible for parking at the host venues.

There is no parking available on the TURC site. All cars on the south side of the river must either park at the NUBC if there is space, or along Newburn Bridge Road. Towing vehicles must drop off trailers at TURC and then leave the site and park as above.

Only trailers and towing vehicles can be parked at Newcastle University BC, Tyne ARC and Tyne United RC (as allocated). 

Car parking for Tyne ARC is available at a public car park further along Grange Rd across the road north of Newburn Activity Centre (10-minute walk to Tyne ARC).  Competitors and spectators are advised that they should NOT park on Grange Road or the surrounding residential streets in Newburn.

For Newcastle University BC and Tyne United RC access is along Newburn Bridge Road alongside the clubs taking care not to obstruct access to the traffic light controlled Newburn Bridge

There will be limited car parking at NUBC for crews boating there only.

Buses must not attempt to drop off within the grounds of NUBC, Tyne ARC or Tyne United RC.   There is the real likelihood that buses attempting to access the rowing clubs will become blocked and causes an obstruction.

Marshals will be stationed at either end of Newburn Bridge to ensure the footpath is kept clear and to provide advice where requested.

Medal Presentations

Presentation of medals will take place at the Newcastle University BC boathouse shortly after the end of racing on each day. Competitors and spectators are encouraged to stay for the presentations.

Facilities & Services

Changing facilities
Each host rowing club has male and female changing facilities and showers available for competitors. 

Lost & Found
There will be designated lost and found areas at each of the club houses. Please talk to local representatives if you lose items of clothing / equipment etc.

Bag Drop
There will be ‘bag drop’ areas at each of the Tyne Amateur and Tyne United Rowing Clubs – bags will be left at the owner’s risk.

First Aid
Paramedics will be located at Newcastle University BC each day. First aid can be requested at any time by asking a race official or marshal who will radio for assistance.

Rules & Regulations

All BUCS Rowing competitions are governed in accordance with the National Governing Body rules and regulations, unless superseded by a BUCS rule or regulation. The BUCS Rowing rules and regulations should be read in conjunction with the entry and pre-event information. 

Covid Measures

The safety of students, volunteers and staff remains paramount as we move into the 2021-22 season, therefore for the time being we will still be implementing a series of COVID-19 Measures at our events. Although certain safety measures surrounding COVID-19 will be dictated by a venue or specific sport requirements we will be continuing to implement the following general measures across all of our events.

  1. Event Disclaimer includes specifics around COVID-19
  2. Whist inside staff members and volunteers interacting with competitors will be wearing appropriate face coverings
  3. Access to hand-washing facilities, or hand sanitiser

 What’s expected of competitors:

  1. Event competitors should stay home if they have tested positive for COVID-19, or are suspected to have COVID-19 
  2. Event competitors are expected to test if they have any COVID-19 symptoms or live in the same household with someone with COVID-19 symptoms prior to attending an event
  3. Competitors should stay home if they have been instructed to quarantine/self isolate due to international travel restrictions or by relevant home nation test and trace systems
  4. Competitiors are encouraged to take a lateral flow test before attending indoor events regardless of symptoms
  5. Competitors must follow direction from event staff, venue staff and volunteers.
  6. Competitors should ensure they are following hand hygiene practices at all times
  7. Competitors are strongly encouraged to wear a face covering when indoors and moving about the building
  8. Competitors should follow the guidance and safety procedures outlined for the event you are attending. These can be found in the Event Guide
  9. Competitors unable to attend event due to COVID-19 must contact the event lead