Cancellation, Withdrawals and Refunds Policy

The Events Policy is now found in the BUCS general regulations, REG 7.9.

The Leagues and Knockouts Policy is now found in the BUCS general regulations, REG 8.3.4.

Pools

1. Prior to the Team Entry closing date, any entries submitted can be withdrawn through BUCS Play. Entry fees will not be charged for entries withdrawn prior to the deadline.

2. Once the Team Entry closing date has passed, the BUCS Executive will confirm the Pools for the season following which any entries submitted can be withdrawn for free up until 23:59 on Friday 5 September 2025, by contacting BUCS ([email protected]). Entry fees will not be charged for teams withdrawn during this window.

3. After the deadline of point 2 has passed, whether a team can be withdrawn and/or whether entry fees will be charged/will not be refunded will be subject to the following:

a) If BUCS has not been able to accommodate a team in a competition, the institution will not be charged the entry fee.

b) After this deadline, teams can be withdrawn, however the entry fee will still be charged/will not be refunded and the institution MUST still host their home match(es), regardless of whether their team(s) will be participating. This is to ensure the integrity of the competition and that remaining teams are still afforded the opportunity to compete in three matches.

Regional Rounds and National Finals

As any teams or individuals who qualify for the Regional Rounds are required to re-enter and pay an additional entry fee, a separate policy shall apply to that of the Pools. This shall be:

1. Prior to the event entry closing date, any entries submitted can be amended or removed. There is no charge to amend an entry prior to the deadline. Entry fees will not be charged for entries removed prior to the deadline.

2. Once the event entry closing date has passed, entry fees will be charged for all entries submitted.

1. Prior to the Team Entry closing date, any entries submitted can be withdrawn through BUCS Play. Entry fees will not be charged for entries withdrawn prior to the deadline.

2. Once the Team Entry closing date has passed, the BUCS Executive will confirm the leagues for the season following which any entries submitted can be withdrawn for free up until 23:59 on Friday 15 August 2025, by contacting BUCS ([email protected]). Entry fees will not be charged for teams withdrawn during this window.

3. Once the closing date of the free withdrawal window outlined in point 2 has passed, whether a team can be withdrawn and/or whether entry fees will be charged/will not be refunded will be subject to the following:

a) If BUCS has not been able to accommodate a team in a competition, the institution will not be charged the entry fee.

b) A team can withdraw at any time prior to five working days before the first agreed fixture date for the competition, however the entry fee will still be charged/will not be refunded. For example, if a league’s first fixture date was Saturday 28 October or Sunday 29 October, then teams would not be allowed to withdraw after 23:59 on Sunday 22 October.

4. If a withdrawal is permitted under point 3, it should be requested by contacting BUCS ([email protected]).

5. Where a team is no longer permitted to be withdrawn (i.e., the deadline under point 3 has passed) any fixtures which they do not fulfil will be recorded as walkovers and the results of any fixtures already logged prior to this will remain Please note the penalties incurred for walkovers in ICR 13.5. Where walkovers are recorded, an institution can apply for these walkovers to be considered involuntary – see ICR 13.5 for more details.