Executive Administrator

University of Hertfordshire Sports Village


Closing date:   7 March 2024
Location:   Hatfield
Region:   South East
Employment type:   Part Time
Salary:   £29,400-£31,856 pro rata


FTE: 0.4 (working 16 hours per week)

Duration of Contract: Permanent

Annual Leave: 23 days pro rata, after two years continuous service, holiday entitlement will increase to 24 days and after four years an additional 2 days are awarded (26 days). Time off in Lieu will be awarded (at flat rate) for hours worked on bank holidays.

Location: de-Havilland Campus, Hatfield

Performance Herts are experienced UKSCA accredited strength and conditioning professionals based at the University of Hertfordshire. We provide S&C support to a wide range of athletes in a multitude of sports, from grass root development and rehabilitation through to Olympic and World Class performers along with delivering on University degree modules at both undergraduate and postgraduate level.

Our vision is to be the region’s leading Strength and Conditioning facility and service provider. To help us achieve our vision we are looking to recruit a highly organised and proactive individual to support our performance team.

Main Duties & Responsibilities

• Provide full administrative support to the Head of Strength and Conditioning and the performance team by ensuring effective and efficient systems are in place.

• Invoicing and receipting for S&C services delivered to external partners and individuals.

• Manage housekeeping, maintenance of equipment, staff uniform and ensuring sufficient stock and sundries.

• Manage the department procurement process by raising purchase orders and goods receipting.

• To be the main point of contact for payroll queries and to assist in the collation, monitoring and delivery of monthly hours worked by Hourly Paid Sports Coaches and substantive staff overtime claims.

• To manage the administration and maintenance of staff records, development, probation, appraisals, sickness and annual leave.

• To service weekly team meetings, drafting agendas, taking minutes and ensuring points are actioned.

• Liaise with external partners, clients and other departments for S&C services, bookings and business opportunities.

• Portal administration for a variety of management systems.

• Planning and booking of facilities for planned services.

• To assist in the marketing of the Performance Herts brand using social media, website and other media platforms.

Skills & Experience

• Experience of working in an administration and customer-based environment.

• Personable and self-motivated with proven experience and advanced level skills in Microsoft packages as well as excellent administrative, organisational and communication skills.

• An appreciation of the importance of customer care and the ability to create good working relationships with a range of internal colleagues and external partners and clients.

• Understanding the need for and able to provide a confidential service. Dealing with information in a sensitive manner.

• Good track record of working collaboratively with staff across an organisation.

• Ability to work under pressure, organise workload effectively and deal with conflicting priorities.

• Excellent interpersonal, management, technical, communication, presentation and customer care.

Qualifications Required Candidates must have a minimum of an A-Level/BTEC National Diploma (or equivalent qualification) or substantial experience in a professional and/or administrative work environment as a minimum requirement.

Please view the job description and person specification for a full list of the duties and essential criteria.

Please attach a personal statement showing clearly how your skills and experience match the Person Specification.

We regret that we are unable to offer UKVI sponsorship for this post; applicants will either hold UK Right to Work, or demonstrate access to UK Right to Work, before an offer is made Benefits Include: • Free Gym Membership • Up to 26 days annual leave per year, plus 8 Bank Holidays • Annual performance related bonus • Sick pay & pension scheme • Unrivalled training and development opportunities • UNiDays, TOTUM (formerly NUS Extra) and Galleria discount cards • Discounted travel on UNO buses • Staff social events • 1 hour a week paid exercise time • And much more…

We are a committed equal opportunities employer and candidates wishing to work part time or on a role share basis should state this when applying.

Contact Details/Informal Enquiries For an informal discussion about this post please feel free to contact Sarah Grybowicz, Executive Assistant by email [email protected]

Interview Date: 13 March 2024

Reference Number: 057816

Date advert placed: 21 February 2024

Our vision is to transform lives and UH is committed to Equality, Diversity and Inclusion and building a diverse community. We welcome applications from suitably qualified and eligible candidates regardless of their protected characteristics, and recognise there are different ways applicants may achieve the criteria in this document. We offer a range of employee benefits including generous annual leave, flexible location opportunities within the UK, discounted Sports Village memberships, personal and professional development and family-friendly policies. #GoHerts

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