General Information

Date and Location

DATE Saturday 2nd December (Rearranged from Saturday 4th November) 2023

LOCATION University of Reading Sports Park

ADDRESS Shinfield Rd, Reading RG6 6DJ

MAP HYPERLINK https://maps.app.goo.gl/CERF881qNoWz3CBV6

Playing Surface

All games will be played on grass surfaces.

Entry Fee

£175 per team

Schedule and Format

https://docs.google.com/spreadsheets/d/1cAvu3BPwyvLA_hWx_XqWugTwZabwmU0jcbYjmkQxCv4/edit?usp=sharing
- The 14 Teams are split into 4 Pools, 2 of 3 Teams and 2 of 4 Teams
- Teams will play all teams in their Pool during the morning games
- The 1st and 2nd placed teams of each pool will advance to the Cup Quarterfinals
- Winners will advance to Cup Semifinals, losers to Plate Semifinals
- Teams will then either play a final or a play-off game depending on their semifinal outcome
- The 3rd and 4th placed teams of each pool will advance into one of two Bowl Pools (both of 3
teams)
- Bowl teams play the other 2 teams in their Pool
- Depending on their Bowl finishing position, they will then play the team who finished in the
same position in the other pool.
- The winner of each Bowl Pool will play in the Bowl Final
- All teams will play 5 games, most will play 6
- If a team loses their Semifinal, they will still play in a play-off game after.

BUCS points Available

BUCS Points are not directly available at this singular event. Please see the UTC Season Information Pack for further information. BUCS Points will be awarded after all National Championship events have taken place.

Entry and Eligibility

ELIGIBLE INSTITUTIONS
Only teams representing institutions who reside in the Southern Region, as defined in the Sport
Specific Regulations, are eligible to attend. (Map shown at the end of this document.)
ENTRY SPACES
16 Teams

Deadlines and Closing Dates

TEAM ENTRY OPENING DATE
Tuesday 6th November 2023
STAGE 1 TEAM ENTRY CLOSING DATE
Tuesday 21st November 2023
Institutions must ensure that teams and a team captain are entered and assigned on BUCS Play by
this date.


ENTRY ALLOWANCE
Priortisation of Places
Please see the Sport Specific Regulations for guidance on the prioritisation of entry spaces.
Staged Entry
Should the competition allow more entries, a Stage 2 Entry window will open. Priority will remain with
the entries received before the Stage 1 entry closing date. Entries received in the Stage 2 window and
accepted into the competition, will be charged an additional 20% fee.
 

STAGE 2 TEAM ENTRY CLOSING DATE
Tuesday 28th November 2023 (if applicable)
 

EVENT GUIDE RELEASE DATE
Saturday 25th November 2023
EVENT GUIDE RE-RELEASE DATE
In the case that the second wave entry is used, the event guide will be updated and re-released with
any further entries on Saturday 28th October 2023.
 

PLAYER & COMPETITOR DEADLINE
Tuesday 28 November 2023
Players must be assigned to their team sheet by this date

Further Questions & Support

In the first instance, all questions and enquiries should go through your IA.

If you have any issues, or need further questions answering, please contact: BUCS - issues regarding BUCS Play, team sheets or deadlines ETA - Jack Harris on [email protected] for event details or clarifications.

Withdrawals

As of publishing this document, any withdrawals from the event will not be refunded. The schedule
and format will not be revised and all the games relating to the withdrawn team will be recorded as
‘Byes’.

Refereeing

Player Referee slots will be allocated as per the Sport Specific Regulations. Due to the number of
Full-Time Referees attending, it is likely that Player Referees will be required to facilitate the
tournament so please be prepared regardless.
Teams should ensure that their Player-Referees come prepared with a whistle.
Player Referee Allocations will be completed nearer the time of the event.

Teamsheets

Players must be added to teams on the BUCS Play system by 5pm on Tuesday 24th October.
These players are then checked against the ETA Membership Database to ensure they have a valid
ETA Membership. (Instructions on how to obtain membership are in the Season Info Pack.)
Club Captains with be notified of any players not with a membership before the event, it is then their
responsibility to sort.
Fielding a player without a valid membership may result in a penalty or disqualification.
England Touch will then release digital playing teamsheets via this link nearer the time of the event:
https://docs.google.com/spreadsheets/d/1wQFWBlVDBXAoZoGNYWt7crzqmUHWsvG5LmRjdfoEq-g/
edit?usp=sharing
Team Captains must ensure that each player’s shirt number is filled out before their first game on the
event day.
This is used to track scoring and MVP records.