On the Day Timings

REGISTRATION & ARRIVAL TIME 08:00 - Teams are required to arrive and Register. The team sheet must be completed with player shirt numbers.

CAPTAIN’S BRIEFING TIME 08:30 - Team Captains are required to attend Event Control for a briefing at this time.



PRESENTATION CEREMONY 16:00 - 16:15 - Presentations will take place in the Club Room where the following trophies will be awarded:

  • Cup - 1st Place
  • Plate - 5th Place
  • Bowl - 9th Place
  • Shield - 13th Place
  • Most Valuable Players (Female & Male) (as voted for by opposition teams) 
  • Most Valuable Referee

The ETA would be very grateful if as many teams as possible stayed for the presentations as this adds to the atmosphere and allows teams to celebrate together.

Nominating MVPs - After each game, team captains will be asked to nominate a female and male player from the opposition. These will be tallied up through the course of the event with the most nominated players receiving an award. This is part of the community we create in Touch Rugby and we think it is very important that this is celebrated.

EVENT CLOSING TIME - The event will be closing at 18:00 and the venue will be closed at 17:30.

Parking & Further Travel links

Parking at the venue, is free for all users. Coaches can remain onsite but must park in the designated coach area.

Weather, Clothing and Kit

Please attend the event with the appropriate items of kit that you will need to stay warm and dry
throughout the day. All players are permitted to wear any clothing item underneath their playing shirt,
that keeps them warm, provided there are no rigid elements to it and it does not cover the shirt
Kit & Playing Attires
Please see Rule 4 of the FIT 5th Edition Playing Rules here for a full breakdown of permitted attire.
No jewellery must be worn and it is strongly advised that watches are not worn either. If a participant
desperately wishes to wear a watch, this must be covered by a soft wristband, sweatband or medical
Boots with screw-in studs are not permitted.

Changing Facilities

Full changing facilities, toilets and showers are available at the grounds, at the Building marked ‘C’ on
the map above. Note that all items are left at the owner's risk. Team allocations of Changing Rooms
(which are large and expansive and can easily home all players):
● Ref Room 1 - Female, Junior, Gender Diverse & Single Occupancy Changing Room
● Ref Room 2 - Male Referees
● Male Changing Room 1 - Large
● Male Changing Room 2 - Large
● Female Changing Room 1 - Small
● Female Changing Room - Small

Event Control

Event Control will be located at the Changing Room Centre marked ‘C’. The event briefing will happen

Medical Support

Medical support will be located in the changing pavilion physio room as shown on the site map.
As part of our commitment to quality and making the day a competitive but safe event, we have
secured expert physio, sports therapy and first aid cover for the duration of the event and the season.
Please note that there will be a £5.00 charge for taping (free if you supply your own).
In the case of needing medical assistance during a game, please notify your nearest events assistant
or attend event control.

Food and Drink

Water refill is available in all changing rooms and externally on the pavilion building.

Full food and beverage options are available at the event, they are located at the university eateries
marked ‘F’ on the map. In both cases, these are a 3-5 minute walk away from the pitches/changing

Code of Behaviour

All participants must comply with the ETA and BUCS Code of Conduct while taking part and
supporting at UTC events, the full details can be found at
The ETA Code of Behaviour applies to all participants including players, coaches, referees,
administrators and supporters and sanctions can be applied to individuals, teams and clubs as
necessary. Participant enjoyment should not be compromised at any point and necessary actions will
be taken should they be needed to ensure this. The decision will be made by the tournament control.
Your cooperation on this matter is greatly appreciated.

Sponsors & Social Media`

EVENT SPONSORS - The event is being held in partnership with Sheffield Hallam Sport, they are kindly providing their high performance facilities for the day, please treat the site with respect and make use of the food and drink on offer.

SOCIAL MEDIA - Ensure your players are following @universitytouchuk on Instagram for all the latest updates, inside stories and behind the scenes competition. Please tag: @bucssport @englandtouch @universitytouchuk In your instagram stories, also use the hashtags: #touchrugby #bucssport #universitytouchchampionships

Further Questions & Support

In the first instance, all questions and enquiries should go through your IA.

If you have any issues, or need further questions answering, please contact: BUCS - issues regarding BUCS Play, team sheets or deadlines ETA - Jack Harris on [email protected] for event details or clarifications.