BUCS Touch Rugby 2025-26: Southern Regional Qualifier 2

This event is a qualifying round for the National Championships. Performance in the event and the other respective reigional qualifier will determine rankings for the National Championship events.

Withdrawals

All withdrawals should be emailed from your athletic union/institution sports staff to Joe O'Loughlin

Withdrawals on or before the team entry deadline of Thursday 13th November at 23:59pm will not be charged the entry fee.

Withdrawals after the team entry deadline of Thursday 13th November at 23:59pm will still be charged the entry fee.

Please see REG 7.9 for our withdrawal policy.

Refereeing

Appointments

Appointments will not be completed until late Friday

Coaching & Upgrades

Stephen Dubreuil will be able to provide coaching and assessments for L2 & L1 upgrades respectively. Your name will be marked in the schedule if you are looking for an upgrade, please let us know if you are looking for an assessment if not already marked.

Membership

A current ETA membership is required for participation at the tournament (unless you are affiliated to another NTA). Please ensure you have bought/renewed your ETA membership before you take part. You can do this at https://englandtouch.org.uk/develop/membership/

Expenses may not be paid for referees with expired / non-existent memberships until they are renewed.

If you're having any issues with your membership please email [email protected].

Expenses

Expenses will be paid as soon as possible after the event.

They are graded based on Google Maps estimated travel time from your home postcode to the venue at 9am on Saturday.

If you have not provided (A) Bank details and (B) Your postcode on Spond, you will not receive expenses. If you are not clear how to do this, please email [email protected]. We will try and chase the refs who we don't have details for, but please ensure your information is in there if you want prompt payment.

Attire & Kit

England Touch referee kit is not compulsory as it stands, however, hopefully a number of you will have recently purchased the new kit. If you have not, please feel free to wear the old kit or please wear any yellow or white shirt that you are happy to run in.

Another ordering window for the new kit will be open in the near future. We may have shirts to purchase on the day.

Shorts/skort/leggings are all fine but please go with black/dark blue options.

Whistles may be available to purchase for £15 on the day. This will be deducted from your event expenses.

On the Day Timings

Registration & Arrival Time

08:15

Teams are required to arrive and Register.

The team sheet must be completed with player shirt numbers.

Captains Briefing Time:

08:30

Team Captains are required to attend Event Control for a briefing at this time.

First Game Kick Off Time:

09:00

Last Game Kick Off Time:

15:30

Presentation Ceremony

16:15 – 16:30

Presentations will take place next to field 1 where the following trophies will be awarded:

Cup - 1st Place
Plate - 5th Place
Bowl - 9th Place
Shield - 13th Place
Salver – 17^th Place
Most Valuable Players (Female & Male) (as voted for by opposition teams)
Most Valuable Referee

The ETA would be very grateful if as many teams as possible stayed for the presentations as this adds to the atmosphere and allows teams to celebrate together.

Nominating MVPs:

After each game, team captains will be asked to nominate a female and male player from the opposition. These will be tallied up through the course of the event with the most nominated players receiving an award. This is part of the community we create in Touch Rugby and we think it is very important that this is celebrated

Additional Information

Venue & Pitch Map

Pitches are marked by the blue boxes, with the changing facilities in the Pavilion marked by the pink box, parking marked by the purple box.

Parking

Parking at the venue is free in the car park marked above.

Weather

Please attend the event with the appropriate items of kit that you will need to stay warm and dry throughout the day. All players are permitted to wear any clothing item underneath their playing shirt, that keeps them warm, provided there are no rigid elements to it and it does not cover the shirt number.

Changing Facilities

A marquee will be available for referee shelter on the day and referees are invited to use the changing rooms

Event Control

Event Control will be located next to Pitch 1. The event briefing will happen here.

Medical Support

Medical support will be located next to event control.

As part of our commitment to quality and making the day a competitive but safe event, we aim to secure expert physio, sports therapy and first aid cover for the duration of the event and the season.

Please note that there will be a £5.00 charge for taping (free if you supply your own).

In the case of needing medical assistance during a game, please notify your nearest events assistant or attend event control.

Water Refill

Water Refill is available on the outside of the changing room complex

Food & Drink

Full food and beverage are available in the clubhouse.

Code of Behaviour

All participants must comply with the ETA and BUCS Code of Conduct while taking part and supporting at UTC events, the full details can be found here

The ETA Code of Behaviour applies to all participants including players, coaches, referees, administrators and supporters and sanctions can be applied to individuals, teams and clubs as necessary. Participant enjoyment should not be compromised at any point and necessary actions will be taken should they be needed to ensure this. The decision will be made by the tournament control. Your cooperation on this matter is greatly appreciated.

Sponsorships

The event is being held in partnership with Oxford Quins, they are kindly providing their facilities for the day. Please treat the site with respect.

AICPA & CIMA have renewed their sponsorship with BUCS & UTC for 2025/26.

Social Media Handles:

@bucssport
@universitytouchuk
@englandtouch
@cimaearlycareersuk

Safeguarding

BUCS’ mission is to provide exceptional student sporting experiences that inspire, develop and unite.

Critical to our success is our commitment to always providing safe, friendly and enjoyable environments for all participants. Whether competing, coaching, officiating, volunteering, working or spectating at these events, the welfare of all is critical to our mission.

To find out more or report a concern, please click here.

Sustainability

The sustainability of our event matters to us and these are the positive steps we are taking to manage our environmental impact:

· All staff and volunteers are encouraged to travel to the event via public transport

How can you help at this event? Here’s some ideas:

· Be self-sufficient by using refillable bottles and coffee cups to reduce waste

· Travel smarter – as a team on a minibus, cycle or use public transport

· Go paperless - use your phone for all event information

· Find directions to Oxford Quins here

See below for public transport routes to Oxford Quins from Oxford Train Station:

Route 1:

Go to Railway Station (Stop R2)
Board the No.5 bus towards Blackbird Leys
Travel 5 stops (12 minutes) and exit at Queens Lane (Stop K1)
Transfer to Queens Lane (Stop K2)
Board the No.46 bus towards Great Milton
Travel 17 stops (27 minutes) and exit at Sports Ground
Walk 0.1 miles (2 minutes) to Oxford Quins RFC

Route 2:

Go to Railway Station (Stop R2)
Board the No.1 bus towards Blackbird Leys
Travel 2 stops (3 minutes) and exit at Westgate (Stop M1)
Transfer to Westgate (Stop M3)
Board the No.46 bus towards Great Milton
Travel 19 stops (30 minutes) and exit at Sports Ground
Walk 0.1 miles (2 minutes) to Oxford Quins RFC

Cycling:

It is a 25 minute cycle from the Station to Oxford Quins RFC

Questions/Queries

At first instance, please contact your Institution Administrator who will contact the Event Lead

ETA – Ian Tankard / Jack Harris on [email protected] or [email protected] for event details or clarifications. Feel free to message Jack or Stephen Dubrueil on Spond.

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Touch Rugby 2025-26: Southern Regional Qualifier 2

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