Touch Rugby 2025-26: Southern Regional Qualifier 1

Dates:

Saturday 1st November 2025

Location:

Surrey Sports Park - Google Maps

Address:

Richard Meyjes Road, Guildford, GU2 7AD

MAP HYPERLINK

Please find the link to the scheule here

• The 18 Teams are split into 2 Pools of 5 Teams and 2 Pools of 4 Teams
• Teams will play all teams in their Pool during the morning games
• The winners of each pool will advance to the Cup Semi-Finals
• The 2nd placed teams in each pool will advance to the Plate Semi-Finals
• The 3rd placed teams in each pool will advance to the Bowl Semi-Finals
• The 4th placed teams in each pool will advance ot the Shield Semi-Finals
• The 5th placed teams in pools A & B will advancer to the Salver Final
• If a team loses their Semi-Final, they will still play in a play-off game after

All games will be played on grass.

The UTC Season Information Pack can be found here.

Sport Specific Regulations can be found here.

Sport Specific Affiliations can be found here.

FIT 5th Edition International Playing Rules can be found here.

BUCS Points are not directly available at this singular event. Please see Reg 1 for a breakdown of all available BUCS Points for Touch Rugby.

This event is a qualifying round for the National Championships. Performance in the event and the other respective reigional qualifier will determine rankings for the National Championship events. 

All withdrawals should be emailed from your athletic union/institution sports staff to Joe O'Loughlin

Withdrawals on or before the team entry deadline of Thursday 23rd October at 23:59pm will not be charged the entry fee.

Withdrawals after the team entry deadline of Thursday 23rd October at 23:59pm will still be charged the entry fee.

Please see REG 7.9 for our withdrawal policy.

Player referee slots will be allocated as per the Sport Specific Regulations, where as part of this your team is nominating a full time referee please follow the instructions below no later than Saturday 25th October.

To norminate a full time referee, you must email the ETA and Referee ETA with the names of your referees 1 week before the competition. The full time referees must sign up to the event using Spond. Instructions for which can be found here

Due to the number of Full-Time Referees attending, it is likely that Player Referees will be required to facilitate the tournament, so please be prepared regardless.

Teams should ensure that their Player-Referees come prepared with a whilstle.

Player Referee Allocations will be completed nearer the time of the event and included on the Referee Allocations tab of the schedule.

Players must be added to teams on the BUCS Play by 5pm on Tuesday 28th of October 2025. These players are then checked against the ETA Membership Database to ensure they have a valid ETA Membership (Instruction on how to obtain membership are in the Season Info Pack).

Club Captains will be notified of any players not with a memberships before the event, it is then their responsibility to sort.

Fielding a player without a valid membershop may result in a pentalty or disqualification.

England Touch will release sigital playing teamsheets via this link, likely on either 29/10/2025 or 30/10/2025.

Team Captains must ensure that each player's shirt number is filled out before their first game on the event day. 

Registration & Arrivial Time

08:15

Teams are required to arrive and Register.

The team sheet must be completed with player shirt numbers.

Captains Briefing Time:

08:30

Team Captains are required to attend Event Control for a briefing at this time.

First Game Kick Off Time:

09:00

Last Game Kick Off Time:

15:30

Presentation Ceremony

16:15 – 16:30

Presentations will take place next to field 1 where the following trophies will be awarded:

• Cup - 1st Place
• Plate - 5th Place
• Bowl - 9th Place
• Shield - 13th Place
• Salver – 17^th Place
• Most Valuable Players (Female & Male) (as voted for by opposition teams)
• Most Valuable Referee

The ETA would be very grateful if as many teams as possible stayed for the presentations as this adds to the atmosphere and allows teams to celebrate together.

Nominating MVPs:

After each game, team captains will be asked to nominate a female and male player from the opposition. These will be tallied up through the course of the event with the most nominated players receiving an award. This is part of the community we create in Touch Rugby and we think it is very important that this is celebrated

Venue & Pitch Map

Pitches are marked by the yellow box, the changing facilities in the Pavilion marked by the blue box and parking marked by the purple box.

Parking 

It is assumed parking at the venue is chargeable with a nominal rate for the full day (£1.70 in 24/25 with price to be confirmed), payable by the Ring-Go app or over the phone, please see car park signed for further information / directions on payment, non payment will result a penalty charge being issued.

There is limited coach parking for coaches to remain onsite, please follow signage.

I have assumed all vehicles must park in the purple highlighted carpark as this was the car park allocated to our event in 24/25, in event of a change to this I will update this guide.

Futher Travel Links

For additional information on travel to or from the venue, please visit the Surrey Sports Park website.

Weather, Clothing & Kit

Weather

Please attend the event with the appropriate items of kit that you will need to stay warm and dry throughout the day. All players are permitted to wear any clothing item underneath their playing shirt, that keeps them warm, provided there are no rigid elements to it and it does not cover the shirt number.

Kit & Playing Attires

Please see Rule 4 of the FIT 5th Edition Playing Rules here for a full breakdown of permitted attire.

No jewellery must be worn and it is strongly advised that watches are not worn either. If a participant desperately wishes to wear a watch, this must be covered by a soft wristband, sweatband or medical tape.

Boots with screw-in studs are not permitted.

Changing Facilities

Full changing facilities, toilets and showers are available at the grounds. Note that all items are left at the owner's risk. Teams will be allocated specific changing rooms, these will be shared with other teams where required with each team being allocated a male and female changing facility.

 

Event Control

Event Control will be located next to pitch 1. The event briefing will happen here. 

Medical Support

If available, medical support will be located next to event control.

As part of our commitment to quality and making the day a competitive but safe event, we aim to secure expert physio, sports therapy and first aid cover for the duration of the event and the season. 

Please note that there will be a £5.00 charge for taping (free if you supply your own).

In the case of needing medical assistance during a game, please notify your nearest events assistant or attend event control.

Water Refill

Water refill is available in all changing rooms.

Food & Drink

Full food and beverage are available in the SU shop on site.

All participants must comply with the ETA and BUCS Code of Conduct while taking part and supporting at UTC events, the full details can be found here

The ETA Code of Behaviour applies to all participants including players, coaches, referees, administrators and supporters and sanctions can be applied to individuals, teams and clubs as necessary. Participant enjoyment should not be compromised at any point and necessary actions will be taken should they be needed to ensure this. The decision will be made by the tournament control. Your cooperation on this matter is greatly appreciated.

The event is being held in partnership with University of Sureey, they are kindly providing their facilities for the day. Please treat the site with respect.

AICPA & CIMA have renewed their sponsorship with BUCS & UTC for 2025/26. 

Social Media Handles:

• @bucssport
• @universitytouchuk
• @englandtouch
• @cimaearlycareersuk

BUCS’ mission is to provide exceptional student sporting experiences that inspire, develop and unite. 

Critical to our success is our commitment to always providing safe, friendly and enjoyable environments for all participants. Whether competing, coaching, officiating, volunteering, working or spectating at these events, the welfare of all is critical to our mission. 

To find out more or report a concern, please click here. 

The sustainability of our event matters to us and these are the positive steps we are taking to manage our environmental impact:

· All staff and volunteers are encouraged to travel to the event via public transport

How can you help at this event? Here’s some ideas:

· Be self-sufficient by using refillable bottles and coffee cups to reduce waste

· Travel smarter – as a team on a minibus, cycle or use public transport

· Go paperless - use your phone for all event information

· Find public transports links to the University of Surrey here

See below for public transport links from Guildford Station to Surrey Sports Park:

No. 5 Bus towards Park Barn (Every 20 Minutes)

- Guildford Station (Stop D) - Tesco (5 Stops & 5 Minutes)

- Walk 0.1 Miles (2 Minutes) to Surrey Sports Park

No.1 Bus 

- Guildford Station (Stop D) - Tesco (7 Stops & 11 Minutes)

- Walk 0.1 Miles (2 Minutes) to Surrey Sports Park

Walk

- The walk is approximately 30 minutes from Guildford Railway Station to Surrey Sports Park