Temporary changes have been made to the Outdoor Archery Championships for 2020-21. Due to the impact of the pandemic it was necessary to make changes to the round shot, the team composition and the novice criteria.

In order to enable the shoot to run as smoothly as possible the hosts are looking to build a large field party to assist in the running of the event. Anyone not shooting, and able to volunteer should email [email protected]

Entry Opening Date

Tuesday 13 April 2021

Entry Closing Date

Tuesday 25 May 2021 at 11:59pm – Student/Competitor Deadline

(Students/Competitors must apply by this deadline)

Thursday 27 May 2021 at 11:59pm – Institution Administrator Deadline

(Institution Administrators are given 48 hours after the student/competitor deadline to approve entries)

Stage 2

Should the competition allow more entries a Stage 2 Entry window will open. Priority will remain with the entries received before the Stage 1 entry closing date. Entries received in the Stage 2 window and accepted into the competition, will be charged an additional 20% fee.

Entry Cost

Individual Events and H2H: £25 per event

Team Events: No additional charge, as results are extracted from individual events

Each student should apply for the event on BUCS Play before the student deadline.

To apply for this competition:

1. Competitor to complete competition application on BUCS Play
2. Institution Administrator approves entry
3. BUCS approves/denies entry into competition and publishes confirmed entry list

Any data will be handled in accordance with BUCS Privacy Policy

By participating in this event you agree to adhere to BUCS General Event Disclaimer

To check whether you are eligible to compete in BUCS competitions, please visit BUCS Individuals Eligibility REG 4.

All entries will be subject to the BUCS Events Cancellations, Withdrawals and Refund Policy

Entry Disclaimer

When you enter this competition, the following information may be collected and shared with tournament organisers, scoring systems and other competitors for example Target Lists and results may be published: First Name, Surname, Gender, Bow style, Date of Birth / Age category, Email,  Address, Phone number, Club (and ID), County (and ID), Region  (and ID), Round (unless defined by age), Disabled (Y/N), Disability info.

Additional Information Required for Entry

[1] Archery GB Number

[2] Competitors qualifying round

[3] Competitors qualifying score

[4] Date when the qualification score was shot

[5] Please link to the URL showing the competitors score

[6] Left handed or right handed

[7] Confirmation that you will have sight marks for all distances you are expected to shoot at the Tournament

[8] Are you a disabled athlete?

[9] Please indicate the appropriate disability category (Open, Wheelchair (W1), Visually Impaired (V1, V2/3)

[10] Do you require any assistive devices (e.g. wheelchair, shooting stool, tactile sight)

[11] Do you require to stay on the shooting line?

[12] Additional information

All information must be submitted in order for the entry to be processed. Any incorrect information submitted will be rejected.

Weekend Events

Men’s Experienced Barebow                  

Men’s Experienced Compound

Men’s Experienced Longbow

Men’s Experienced Recurve

Women’s Experienced Barebow

Women’s Experienced Compound

Women’s Experienced Longbow

Women’s Experienced Recurve

Men’s Novice Barebow                          

Men’s Novice Compound                       

Men’s Novice Longbow                          

Men’s Novice Recurve               

Women’s Novice Barebow         

Women’s Novice Compound      

Women’s Novice Longbow        

Women’s Novice Recurve

Individual awards will be based on an archers performance over the whole weekend. At each stage of the competition archers will be awarded points based on their finishing position e.g. 1^st = 1 point, 2^nd = 2 points; for each element of the shoot (WA900, Ranking round and Head to Head). The archer with the lowest cumulative score over the weekend will be the BUCS Outdoor champion. Where an archer does not complete a section of the tournament e.g. withdraws prior to the Head to Head they will be awarded maximum points for that section.

Individuals will automatically be entered into the team competitions, provided there are enough eligible individuals from that institution to comprise a team. Please note the following team compositions:

Open Championship (Experienced) Team - The team score shall be the three lowest cumulative non-compound ranking points based on the WA900 and WA70/WA50m from the eligible male or female competitors from each institution, Experienced only.

Open Compound Team – The team score shall be the two lowest cumulative compound ranking points based on the WA900 and WA50m from the eligible male or female competitors from each institution, either Experienced or Novice.

Open Trophy (Novice) Team– The team score shall be the two lowest cumulative non-compound ranking points based on the WA900 and WA60/WA50m, from the eligible male or female competitors from each institution, Novice only.

No BUCS Points will be awarded in the 2020-21 BUCS Extraordinary Season.

BUCS Outdoor Archery Championships (Saturday)

ALL ARCHERS: WA900 (60m, 50m and 40m)

All distances will be shot in 6-arrow ends and at 122cm faces.

BUCS Outdoor Archery Championships H2H Tournament (Sunday)

Qualification Rounds:

Championship (Experienced) Men’s and Women’s Recurve/Longbow Round: WA70m (122cm faces)

Trophy (Novice) Men’s and Women’s Recurve/Longbow Round: WA60m (122cm faces)

Championship (Experienced) and Trophy (Novice) Men’s and Women’s Barebow Round: WA50m (122cm faces)

Championship (Experienced) and Trophy (Novice) Men’s and Women’s Compound Round: WA50m (80cm 6 ring (10>5) faces)

Followed by head to head elimination matches; consisting of the best of 5 sets of 3 arrows for Recurve, Barebow and Longbow and five ends of three arrows for Compound.

These events will be World Record Status at which Target Awards may be claimed by all archers on Saturday, and experienced archers and novice barebow and compound archers on Sunday.

Entries will be accepted as one of following 2 categories:

Automatic Qualification – Experienced archers will require a 2nd class score. All novice archers will require a 3nd Class Under 18 Score unless the senior score is lower, then an alternative score will be generated.

2nd Chance Qualification – Experienced archers will require a 3rd class score.

Archers must shoot a score equal to or higher than the qualifying scores listed in the tables below in order to be eligible to compete.

All qualifying scores must be shot under competition conditions, these may take place at club level but it is requested a copy of the scoresheet is made available for score checking (requirements detailed below).

The qualifying round must be a round listed in the tables below to guarantee acceptance.

Scores shot in the current academic year will be given priority and are the preference however, previously allowed rounds may be accepted if they have been shot in open competition at, or since the BUCS Outdoor Championships 2019.

In all conditions the qualifying score must have been obtained with the same bowstyle as the BUCS category being entered.

The qualifying score is the same for both days.

A qualifying score will need to be submitted for each individual on BUCS Play at the time of entry and a URL link to the results list for the qualifying shoot for that archer must be provided. The results list should be either directly hosted on the web, or in a downloadable document.

This document should have the following minimum details for each archer:

• Full name
• Bowstyle
• Gender
• Round shot
• Score obtained
• Date of competition
• Location of competition

Any individual who either fails to provide a functioning link to a results sheet or is found to have given a false score will not be permitted to compete. If this is discovered after or during the event, the participant will be disqualified, and any awards will be revoked. If a space has already been used up by the participant, the entry fee will not be refunded and a £20 fine issued.

It is the student’s responsibility to ensure the links provided are correct.

An Entry List will be published on Thursday 3 June 2021. All corrections must be made by 5pm on Monday 7 June 2021. Athletic Unions must contact Alice Robinson to make any changes. Please be aware corrections are subject to a £10 admin fee.

If you are having difficulties finding a suitable competition, have/foresee issues with providing a link to the qualifying score, or have any queries regarding the applicability of qualifying competitions, rounds or scores, please contact Alice Robinson at the earliest possible date for advice.

The following rounds are the acceptable qualifying rounds and the appropriate scores:

Automatic Qualification

2nd Chance Qualification

Please note, any entrants who have not held insurance with an Archery Governing Body prior to September 2019, and who have commenced shooting during, the past 2 academic years shall be eligible for entry into the Novice categories and should enter the appropriate categories on the online entry form. Queries on the status of a Novice should be directed to Alice Robinson.

Competitors in the Disability Archery Category are participants with a disability who compete as part of the overall competition in their chosen event; however, in each individual event they can also be eligible to earn a medal as part of extracted Disability Results. The number of medals awarded will be dependent on the total number of entries within each disability category for each event. However all disability scores will still be eligible to count towards the relevant overall team score. But as per the BUCS Extraordinary Season 2020-21 no BUCS points will be awarded.

If an assistive device is required please specify what this is, any requirements you have to use this (e.g. remaining on the line) and be prepared to show suitable documentation authorising its use, if no assistive device is required please enter the ‘open’ category. No evidence will be requested from competitors unless an assistive device is required. Any queries on the evidence required should be directed to Alice Robinson. Competitors will be required to identify which disability category they are wishing to be entered into on the entry information they provide.

The available categories are:

Open

Athletes may have impairment in the legs and use a wheelchair or have a balance impairment and shoot standing or resting on a stool. Open category athletes shoot under standard rules.

W1

Athletes may have impairment in the legs and make use of a wheelchair.

VISUALLY IMPAIRED V1, V2/3

Athletes may have impairment in their vision. V1 athletes must wear blindfolds or black-out glasses while competing. All VI athletes use tactile sights and are permitted an assistant sitting or standing one metre behind the shooting line to relay information about the position of the arrows in the target, safety and help with scoring.

All competitors must be members of Archery GB and membership cards MUST be presented at registration on the day of the Championships.

Please note that each competitor may only be entered into one bowstyle over the weekend. All entries should be selected as non-guaranteed. This means that all entries will be verified for qualification score before being accepted. Institution Administrators must rank the competitors in order of preference for entry, for each category. This will be used in the event that the event or the bowstyle is oversubscribed. Any competitors not initially allocated a space will be added to a reserve list.

Any institution wishing to make a substitution for one of their allocation must request this via their Institution Administrator by 5pm on Monday 7 June 2021. Substitutions can only be made using those listed on the relevant reserve list and cannot be made after 5pm on Monday 7 June 2021 under any circumstances. Substitutions can only be made amongst the Automatic Qualification entrants and can only be guaranteed if they are for the same round and bowstyle. Confirmation/rejection of substitutions shall be given by Wednesday 9 June 2021 at the latest.

Withdrawal Timetable:

Where an individual develops a new injury/medical condition requiring them to withdraw, a medical note can be submitted to avoid incurring a fine.

Withdrawals and substitutions should be sent via e-mail from the Institution Administrator to Alice Robinson.

Please be aware of the Events Cancellations, Withdrawals and Refunds Policy for the BUCS Extraordinary Season 2020-21.

The following entry selection process shall be used:

All Automatic Qualification entrants shall be taken first. In the event of oversubscription after these entries have been considered, a cut shall be made with preference given in order according to the submitted competitor ranking.

If there are spaces remaining after the Automatic Qualification entries have been considered, the 2nd Chance Qualification entries shall be considered. The submitted qualifying score of these entries shall be converted to the handicap. The remaining spaces shall be filled in order of handicap away from the Automatic Qualification irrespective of bowstyle. i.e. archers who “just missed” the Automatic Qualification score will have a higher priority than those who “just achieve” the 2nd Chance Qualification score. This shall be continued until either the field is full, or all 2nd Chance Qualifying entrants are shooting. In the event of there still being space on the field, but no space available in the applicable round of the next eligible archer (e.g. next eligible archer is an Experienced Female (shooting the Ladies WA1440), but the only spaces left are 2 spaces on the Gents WA1440), then the next eligible archer for the round with spaces shall be chosen.

An example of 6 archers under this process is shown below:

What are we doing to ensure your safety?

What’s new for 2020-21?

Like always, we are taking safety at our event seriously. After careful consideration during the off season regarding the current Covid-19 pandemic, the BUCS team have implemented the following measures to promote the health and wellbeing of competitors, officials, volunteers and staff.

We created these measures by:

1. Seeking advice from local authorities and National Governing Bodies regarding the current Covid-19 restrictions and recommendations
2. Collaboration with the host venues
3. Following of Government and NHS advice
4. Consultation with BUCS Chief Medical Officer

New Measures:

1. Event Disclaimer updated to include specifics around Covid-19
2. Limited entries to adhere to capacity restrictions, adhering to Archery GB guidance in regards to boss spacing
3. Designated times for arrival and departure (Event specific info should include this)
4. Staff members and volunteers interacting with competitors will be wearing appropriate PPE/face coverings
5. Temperature checks on arrival. Any competitor failing a temperature check will not be permitted to compete.
6. Covid-19 questionnaire completed 24 hours in advance of the event
7. Contactless registration
8. Access to hand-washing facilities, or hand sanitiser
9. Increased signage on hand washing
10. No handshakes, high-fives and spitting
11. Extra cleaning and disinfecting of frequently touched surfaces, such as targets
12. We will be operating on a restricted access policy and no spectators are permitted
13. Unfortunately, no presentations will take place and all medals will be posted to you after the event
14. Competitors must depart promptly after competition finishes – no hanging around post event

What’s expected of competitors:

1. Event competitors should stay home if they have any Covid-19 symptoms, live in the same household with someone with Covid-19 symptoms or have been diagnosed with, or suspected to have, Covid-19 in the past 14 days.
2. Competitors must follow direction from BUCS staff
3. Competitors must comply with temperature checks. Any competitor failing a temperature check will not be permitted to compete.
4. Competitors must complete Covid-19 questionnaire before competing
5. Competitors are expected to follow government guidance when attending an event including but not limited to guidance around travel and accommodation. This guidance should be considered prior to entry.
6. Competitors should always follow social distancing guidance
7. Competitors should ensure they are following hand hygiene practices at all times
8. Competitors should wear a face covering when indoors
9. Competitors should not share equipment at this time unless permitted within NGB guidance
10. Follow the guidance and safety procedures outlined for the event you are attending. These can be found in the Event Guide

Despite all these extra measures we have implemented, it is impossible to fully remove all risk. Please carefully consider your options and make sure you are completely comfortable with the risks involved, before attending this event. 

Details regarding Entry Checks can be found on further up the page. Please note: These requests are not guaranteed, nor is this a confirmed entry list. No new entries will be accepted during this window. Amendments to entries after the closing date will incur a £10 admin charge.

After any amendments are received, an accepted entries list and Event Guide will be published on Wednesday 9 June 2021.

A Final Target List will then be published on Friday 11 June 2021 once the field is setup. Only those persons listed on the Final Accepted Entries List can participate.

If you have any questions, please get in touch via your Institution Administrator:

Update 10 May: Since publishing the Entry Information for this event, Lilleshall have notified us that they will not be opening up camping in time for our event in June. Other local campsites can be found by carrying out a search through the following links:

https://www.pitchup.com

https://www.campsites.co.uk

https://www.ukcampsite.co.uk

All institutions/archers are responsible for booking their own camping if they require it.