Club Development Officer

University of Birmingham


Closing date:   7 April 2024
Location:   Birmingham
Region:   West Midlands
Employment type:   Full Time
Salary:   £28,397 to £30,210, with potential progression once in post to £33,938


Club Development and partnership working With 63 clubs providing opportunities to over 4,500 students, the CDO is expected to grow and improve the support offered to the student committee members and coaches of the 55 student clubs.

Main Duties

Develop and co-ordinate training programmes for committee members (with particular focus on team captains) with the aim of increasing the quality of service provided by each club, including annual club committee training.

Support the management of sports club financial issues, forecasting and monitoring income and expenditure, working with the Club Development Manager to review budgets and provide budget recommendations for the following financial year.

To support clubs in researching and applying for appropriate funding to support club development programmes.

To work closely with NGBs implementing appropriate programmes and initiatives.

To assist and work with the Guild of Students, elected Sports Officer, and Guild Sports Societies to ensure consistency in approach to club development and opportunities for participation.

To manage disciplinary issues raised with club members after consultation with the Club Development Manager and the Sports Officer.

Collate reports and evidence outlining key points of incidents which may occur.

To attend BUCS regional meetings, BUCS Conference and any other meetings and events as necessary.

To be responsible for effective communication between UBS and all relevant partners and stakeholders. To ensure sport club webpages contain up to date and relevant information.

Coach Development and Support To manage and support club coaches to ensure the delivery of good quality sport sessions.

To support effective communication between club committee members, UBSport and coaches. To conduct 1-1s, PDRs and complete payroll administration where needed.

Club Development Financial Administration The CDO will provide excellent administration support to ensure the smooth running of the Club Development team and student sports clubs, focussing on financial administration.

Process and maintain accurate records of club and coach expenditure via expense forms, payment of invoices, purchase card transactions and casual coach payments.

Placing of club orders, including those via our sportswear provider.

Maintain accurate income records on Club accounts.

Other Duties

You will be required to be conversant with and work to UBS'S Safeguarding Children and Vulnerable Adults Policy and Procedures.

To assist the University in Open Days and participation events such as Sports Fair, Alumni Open Day and other UBS Big Events.

You will actively participate in job chats and personal development reviews on your own performance, and agree objectives and targets and work to achieve these within agreed timescales.

You will provide general progress reports, project updates and proposals to the Club Development Manager as required.

You will undertake any other duties that may reasonably be required and which can be accommodated within the post holder's grading.

Supports equality and values diversity, moderates own behaviour to avoid unfair discriminatory impact or bias on others.

Person Specification

GCSE Maths and English (minimum Grade C/4) or equivalent level 2 qualifications.

An in-depth understanding of BUCS rules and regulations.

Knowledge of student sport and the complexities of working in a student environment.

Good understanding of National Governing Body competition structures and delivery methods.

Understanding of equity and diversity relating to sporting provision.

Motivational and mentoring skills, including empathy of working in a student environment.

Ability and track record of working as part of a busy team and working effectively under pressure to tight deadlines.

A commitment to the development of sport at all levels and an understanding of the sports development process.

Effective problem solving and decision-making skills. Ability to establish and maintain an environment of winning and success. IT skills including competence in the use Microsoft Word and Excel.

Commitment towards Continuing Professional Development.

Extensive experience in administrating sports clubs within these structures.

Experience of successfully leading others, preferably in both direct supervision of other paid employees and of volunteers.

Availability to work evenings and weekends as required.

Understands the importance of equality and diversity in the workplace.

Ability to identify and respond to equality and diversity issues in line with relevant policies and procedures.

DBS required The University is committed to safeguarding and we promote safe recruitment practice, therefore all associated pre-employment checks will be undertaken before any appointment is confirmed. Due to the nature of the work undertaken in this role all successful applicants will be subject to a satisfactory DBS clearance prior to appointment. Informal enquires to Amy Preston, email: [email protected]

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