Entry Information
Costs and dates
Entry Opening Date
Tuesday 11th January 2022
Entry Closing date
Student/competitors: Tuesday 1st February 2022 at 11:59pm
(Students/Competitors must apply by this deadline)
Institutional Administrators: Thursday 3rd February 2022 at 11:59pm (Institutional Administrators are given 48 hours after the student / competitor deadline to approve entries)
Friday 4th February 2022 at 11:45pm – New BSTF Account Registrations/ Student-athlete Pass purchases/ upgrades (via BSTF website) Deadline [Final] (student-athletes/ volunteers/ coaches must hold an account)
Tuesday 8th February 2022 at 11:45pm - Volunteer & Coach Registration (via BSTF website (login) Deadline [Final] (student-athletes/ volunteers/ coaches must apply by this deadline)
Entry Costs
- Sparring entry (single elimination) £37.50;
- Individual patterns entry (single elimination) £25.00;
- Pairs patterns entry (single elimination) £15.00;
- Team patterns entry (single elimination) £10.00;
Stage 2 Opening Date
Friday 4th February 2022
Stage 2 Closing Dates
Tuesday 8th February 2022 at 11:59pm – Student-athlete via BUCS Play Deadline [Stage 2]
Thursday 10th February 2022 at 11:59pm - Institution Administrator Approval Deadline [Stage 2] (Institutional Administrators are given 48 hours after the student-athlete/ volunteer/ coach deadline to approve entries).
Friday 4th February 2022 at 11:45pm – New BSTF Account Registrations/ Student-athlete Pass purchases/ upgrades (via BSTF website) Deadline [Final] (student-athletes/ volunteers/ coaches must hold an account)
Tuesday 8th February 2022 at 11:45pm - Volunteer & Coach Registration (via BSTF website (login)) Deadline [Final] (student-athletes/ volunteers/ coaches must apply by this deadline)
Stage 2 Entry Costs
Sparring entry £45;
Individual patterns entry £30;
Pairs patterns entry £18;
Team patterns entry £12;
Fee per athlete per discipline. Entries are double elimination brackets where possible within the competition schedule. Double elimination bracket entries are functionally two event entries in a selected discipline.
Entry Allowance
Institutions can request an unlimited number of non-guaranteed entries in any division. However, should the event reach capacity, BUCS may need to restrict the number of entries per institution and Stage 1 registrants will be given priority.
Please note: No entries will be accepted on the day of the event.
As of 11th January 2022, BSTF have confirmed a cap to the WT rules sparring entries of 223. Any questions on this please email [email protected].
BUCS Points
Team Points (all divisions)
The eight institutions with the highest total score accumulated by all their registered student-athletes in all disciplines, classes and divisions across all three (autumn, winter, spring) championships are awarded:
- 1st place: 20 points
- 2nd place: 14 points
- 3rd place: 10 points
- 4th place: 7 points
- 5th place: 5 points
- 6th place: 3 points
- 7th place: 2 points
- 8th place: 1 point
Individual Points (individual A-class divisions only)
A BUCS individual 1st, 2nd, 3rd and 4th placement is awarded to the top four student-athletes in each A-class sparring and individual patterns division based on their final score across the series, awarding 12, 8, 6 and 4 BUCS points per A-class division respectively.
Student-athletes may accrue ranking points in disciplines and divisions contested at one or more Series championship, and the sum of up to their best 2 sets of ranking points for separate division(s) across the Series determine their overall BUCS Individual Champion placement(s). Competitors are awarded 1 point for successful weigh-in & registration, plus ranking points based on their final placement in each division.
To see how many BUCS Points click here
Entry Process
To apply for the competition:
- Student-athletes, volunteers and coaches register for a membership pass on the BSTF website and record their BSTF ID code. Student-athletes must obtain a membership pass which matches their level of competition entry (A, B or C-class).
- All Student-athletes apply on BUCS Play, inputting their BSTF ID code* as indicated during registration.
- A team captain or institution administrator must submit their team's head-coach, assistant coaches and volunteers (registering sufficient volunteers to meet your team quota**) by selecting the event via the BSTF entry portal and completing the coach & volunteer registrations (this is required whether or not the same coaches and volunteer have already registered as competitors via the BUCS Play system).
- Institution administrator approves/denies entries.
- BUCS approves/denies entry into competition and publishes confirmed entry list.
*The number of L5 &/or L3 qualified volunteers submitted must meet the quota detailed in the BSTF rules and regulations and the entry information which may be updated from time to time.
Volunteer Quota Registration
Each individual participant (student-athletes, coaches and volunteers) must first hold a BSTF account, have selected the correct pass type and received their BSTF ID code.
A team captain or institution administrator must submit their team’s head-coach, assistant coaches and volunteers (registering sufficient volunteers to meet your team quota) by selecting the event via the BSTF entry portal and completing the coach & volunteer registrations (this is required whether or not the same coaches and volunteer have already registered as competitors via the BUCS Play system).
Each institution’s quota number is a function of your total team WT rules sparring entries and ITF rules sparring entries that day, each discipline’s quota calculated separately, with one assistant judge (L4) or corner judge (L3) qualified volunteer per five student-athletes sparring that day required (your volunteer quota may therefore be different for each day of a multi-day championships). For example, a team entering 14 student-athletes in ITF rules sparring and 19 student-athletes in WT rules sparring on the first day of a tournament would need to submit a minimum of two ITF-L4 trained volunteers and three WT-L4 trained volunteers that day.
For further information about university umpires, online training and one day training courses, and for larger clubs information regarding L2 centre referee trainee quotas, please visit the university umpires page.
All BSTF account holders are able to access L4 tests for free online – login to Manage My Account and go to the Exams tab to begin.
Volunteer assistant judges provided by clubs towards their quota for BSTF tournaments must have completed and passed the online (L4) exam before they may register themselves as a volunteer. Volunteers may be student-athletes competing in patterns events only on the same day of the event. L4 volunteers may be student-athletes who are sparring on a different day of a multi-day event. L4 volunteers may be current students, alumni members, or members of your wider taekwondo group(s).
L4 volunteers may not be student-athletes entered into any sparring event on the same day. L4 volunteers may not coach sparring athletes on the same day of the event they are submitted as volunteers.
All volunteers must be available for the full duration that day’s events, including attendance of the briefing session(s) listed in the itinerary. Teams will be penalised £75 for each infraction if a nominated volunteer corner judge or trainee referee from your team’s quota is absent, late, indolent, or behaves in an unprofessional or unsportsmanlike manner. Attire is sport shoes and black trousers, and a fetching yellow t-shirt will be loaned to volunteers for the day and must be worn.
We highly recommend all clubs encourage as many current student, alumni and other potential volunteers complete the online test as far in advance of tournaments as possible to give clubs maximum flexibility in this regard.
Withdrawals and Changes
WITHDRAWALS
Notify BUCS of withdrawals if before the stage 1 entry deadline has expired via j[email protected]
Notify BSTF of withdrawals if after the stage 1 entry deadline had expired via [email protected]
Withdrawal made before the stage 1 entry deadline will not be charged.
Withdrawal made after the stage 1 entry deadline will still be charged the entry fee.
Affiliations
Requirement
British Student Taekwondo Federation Membership
All participants must hold a valid British Student Taekwondo Federation (BSTF) membership pass of the correct type and grade class: Student-athlete Pass, Basic Pass (volunteers, assistants); Head-coach Pass; Umpire Pass, etc.
Covid-19 Measures
Covid-19 Measures
The safety of students, volunteers and staff remains paramount as we move into the 2021-22 season, therefore for the time being we will still be implementing a series of COVID-19 Measures at our events. Although certain safety measures surrounding COVID-19 will be dictated by a venue or specific sport requirements we will be continuing to implement the following general measures across all of our events.
- Event Disclaimer includes specifics around COVID-19
- Whist inside staff members and volunteers interacting with competitors will be wearing appropriate face coverings
- COVID-19 questionnaire completed prior to arrival at the event by all competitors, officials, volunteers and support staff.
- Access to hand-washing facilities, or hand sanitiser
What’s expected of competitors:
- Event competitors should stay home if they have been diagnosed with, or suspected to have COVID-19
- Event competitors are expected to test if they have any COVID-19 symptoms or live in the same household with someone with COVID-19 symptoms prior to attending an event
- Competitors should stay home if they have been instructed to quarantine/self isolate due to international travel restrictions or by relevant home nation test and trace systems
- Competitors must follow direction from event staff, venue staff and volunteers.
- Competitors must complete COVID-19 questionnaire prior to arrival at the event
- Competitors should ensure they are following hand hygiene practices at all times
- Competitors are encouraged to wear a face covering when indoors and moving about the building
- Competitors should follow the guidance and safety procedures outlined for the event you are attending. These can be found in the Event Guide
- Competitors unable to attend event due to COVID-19 must contact the event lead
Lateral Flow Tests and Vaccine Status
- For some events, dependent on local council recommendations or venue requirements we may require proof of negative PCR or rapid lateral flow tests within the last 24 hours or proof of being fully vaccinated for at least 2 weeks.
- If this is required it will be detailed in the entry information and the event guide for that event
Whilst we are very much hoping to be able to deliver a full calendar there is always the possibility that changing guidance around COVID-19 might impact this or lead to changes to our event formats or delivery models. We will endeavour to ensure regular communication regarding any changes.
Guest Entries
Entry fees as for student-athlete entries. Following the unprecedented circumstances which necessitated the cancellation of last year’s events, we are permitting alumni-competitor entries in this year’s BUCS Championships Series. Guest entry is limited to full time students from the Republic of Ireland and recent graduates (those graduating Nov 2020 – Aug 2021) only.
Note that guest athletes may be required to pay for entries at the point of entry via the BUCS Play system. Student-athlete team entries will be managed as usual. Guest athlete entry number restrictions apply.
