Event Guide

Entry Checks

Please click here to see the provisional entry list for checking. A list of entry times thought most likely to be incorrect can be found here but this is not exhaustive – BUCS reserves the right to amend these times if corrections are not provided prior to the event.

Rejected entries can be found here.

A provisional start list for the 800m and 1500m can be found here. As stated in the Entry Information, the 1500m and 800m Freestyle will consist of the top 20 fastest times. Withdrawals follow the procedure laid out below, and the final start list will be published after the final withdrawal deadline of midday Wednesday 16 February.

ALL entries must be checked for the following:

  • Spelling of first name and last name
  • Entry time
  • Swim England membership number
  • Para swimming classification

Any amendments to any of the above must be detailed in an amendments/correction form, and submitted via the Athletic Union to Olivia Hellas with the subject title Amendment-Your University. Amendments will be charged a £10 admin fee. Changes to entries will not be accepted in any other format other than this form.

Any requests for changes made at the event will not be possible..

Please note: In order for results to be accepted on Swim England rankings all information must represent exactly the competitor’s details as registered with Swim England. No changes to data can be changed after the event

Substitutions

Please note you will only be able to request substitute swimmers for other swimmers after the closing date if they are a named swimmer on your accepted entries and it does not put them over their three individual events limit. Substitutions are only accepted up until Friday 11 February 2022, after which only medical substitutions are permitted if accompanied by a doctor’s letter. No new entries are allowed.

You must withdraw any swimmers entered who are not participating. This can be done prior to the event – see withdrawals information below.

Entry Times

Please note the following entry times that swimmers were required to have achieved for specific event. Entries outside of these times were automatically rejected at the time of entries closing.

Women’s 1500m Freestyle – 19Min 30Sec 00Ms

Men’s 1500m Freestyle – 18Min 20Sec 00Ms

Women’s 800m Freestyle – 10Min 45Sec 00Ms

Men’s 800m Freestyle – 09Min 45Sec 00Ms

Women’s 400m Freestyle – 05Min 15Sec 00Ms

Men’s 400m Freestyle – 04Min 45Sec 00Ms

Please note your entry time submitted for events with a qualification standard must have been achieved in a competitive environment in the 36 months prior to the competition and may be verified against British Swimming/WPS rankings. You may also be asked to verify your time on request if finishing outside of these entry times. If this cannot be proven then these individuals may face a fine or disciplinary action.

Registration and Technical Briefing

Each institution must collect a ‘Team Pack’ from the BUCS Help Desk by 4:15pm on Friday 18 February.

A representative from each institution must attend the Technical Briefing at 4:15pm on Friday 18 February in the Diving Officials Room. This representative must ensure they have collected their ‘Team Pack’ prior to the briefing, which includes copies of the Programme, Relay Declaration Forms (where applicable), Heats Withdrawal Forms and Amendments to Entry Time Form.

Withdrawals

Heats

Once a swimmer is entered via BUCS Play and is accepted by the Institution Administrator, it is assumed they are swimming unless a team representative officially withdraws them.

You must withdraw any swimmers not participating ASAP. To officially withdraw swimmers prior to the event a withdrawal form must be completed by the Institution Administrator and emailed to Olivia Hellas by midday on Wednesday 16th February. Withdrawals after this time can only be made on Friday 18 February from 3pm outside the Omega Suite at Ponds Forge by a team representative. Please refer to the schedule for detailed withdrawal deadlines over the weekend. A copy of a Withdrawal Form can be downloaded from the BUCS website Long Course event page.

In the event of a team being delayed due to traffic or similar, please ring the Event Lead Olivia Hellas to withdraw swimmers on 07590722061

Finals

Withdrawal forms for finals must be submitted within 30 minutes after the published results from the relevant event.

Fines

Competitors failing to withdraw officially from an event will be liable to a fine, listed below.

If the following offences are committed institutions will be liable to the following fines:

 

Payment at Event

Late Payment

No Show – Heat

£15

£20

No Show - Final

£20

£25

Late Withdrawal – Heat

£10

£15

Late Withdrawal – Final

£15

£20

Inappropriate Behaviour

£30

£40

Failure to Finish Inside the QT*

£10

£15

 

*This may be increased at the discretion of the Meet Director depending on the severity of the offence and whether proof of achieving the qualifying time in the previous 36 months can be supplied.

Warm Ups

Warm up time is allocated prior to each session. Please refer to the programme for times for male and female warm ups. A dedicated lane will be allocated in the diving pit for para swimmers.

Relay Declaration

Those students listed as your relay team(s) on BUCS Play at the point of entry are not your declared team. Your actual team MUST be declared at the event. If you wish to use other swimmers at the Championships they MUST have been entered in another event in the competition on BUCS Play and accepted into the Championships.

Institutions will be provided the relevant number and types of relay declaration forms for the teams they have entered in the Championships. Once completed, relay declaration forms must be handed in to the staff on the BUCS Help Desk in the Omega Suite and the staff member who receives the form will sign, date, tear-off and return to the team representative a receipt slip of their submission.

Heat Declarations – Relay declaration forms for heats are required to be submitted at least ONE hour before the beginning of the respective heat session. These declarations will then be carried forward for the finals if a team progresses.

Final Declarations – If for any reason you wish to change your declaration having progressed to either the A or B finals you must go to the BUCS Help Desk and request and submit a new declaration form at least TWO hours before the beginning of the respective finals session. If a new form is not submitted on time for the finals then the same team and order as the heats must be maintained.

Teams failing to correctly submit a form will not be permitted to participate and teams failing to submit a form detailing the correct order of swimmers will be disqualified from the event.

Reporting for Finals

All finalists (including reserves) are expected to either report for their finals or withdraw from the event if they do not wish to participate.

Reserve finalists: Only 2 reserves per final will be called up should there be withdrawals. Where any reserves are called up a reasonable effort will be made to announce this and notify the swimmer(s), but swimmers are encouraged to check at the BUCS Help Desk. All reserve finalists should report to the Finals Marshal at the end of the final session warm up who will advise if they are required to swim or stand them down.

Final fines: If there is an empty lane due to the no-show of a finalist who has not withdrawn then the non-showing finalist will be fined. If a reserve fails to report and has not withdrawn and is required to swim (resulting in an empty lane) then the reserve swimmer will be fined.

Swimming Event Points (not BUCS points)

​​​​​In each event, only the fastest individual from each institution will score points, i.e. where there is more than one finalist from the same institution only the highest ranking will score points, the subsequent point scoring will then be determined by the rankings in the heats. Individual events will be scored by 1st place being awarded 10 points, 2nd place 9 points, continuing with a decreasing points scale for subsequent ranked placings in the order of 8, 7, 6, 5, 4, 3, 2, and 1 point(s). Relay teams will score double points and only the team in the A finals shall score points.

There will be a separate table for Para Points calculated on the same basis as above to rank the best Para Institutions.

Para-Swimming Entrants

Recognised events for para-swimmers are as follows (in line with events currently being swam in Great Britain for para-swimmers)

 

Event

Eligible Classifications

50m Freestyle

S1-S13

100m Freestyle

S1-S14

200m Freestyle

S1-5 & S14

400m Freestyle

S6-S14

50m Backstroke

S1-S5

100m Backstroke

S6-S14

50m Breaststroke

SB1-SB14

100m Breaststroke

SB4-SB14

50m Butterfly

S1-S7

100m Butterfly

S8-S14

200m Individual Medley

SM5-SM14

 

S15 swimmers are eligible to compete in all events.

Scoring for Para Swimmers

Swimmers in each recognised event listed above shall have their results ranked based on a multi-classification basis under British Para-swimming Points. The following rules shall apply:

  1. There needs to be two or more eligible swimmers that participate in a specific discipline to constitute a race and for BUCS medals and points to be awarded. The two or more swimmers participating do NOT need to be of the same classification.
  2. To be eligible you need to have confirmed classification for para-swimmers and be a in a recognised event (as listed above)
  3. To win a BUCS medal or BUCS points, or score swimming event points for your team you must have beaten a swimmer who also has an eligible classification for that recognised event. For example, if only an S4 and an S7 enter the 50m Backstroke, no BUCS points or medals can be awarded.  If an S4, an S8, an S9 and an S11 enter the 400m Freestyle, BUCS points and medals will be awarded for 1st and 2nd place only as the S4 is ineligible for that discipline. Swimming event points will be awarded regardless of whether a non-disabled athlete from the same institution scores points in the equivalent event. However, in each event, only the fastest para-swimmer from each institution can score swimming event points.

BUCS will require proof of classification status from the individual. Swimmers MUST bring evidence with them to the Championships and present it to the Lead Referee if requested. Swimmers can download and print the required information from the:

Swim England/Swim Wales Membership Check

Scottish Swimming (SASA) Membership Check

World Para Swimming Classification Master List

This event is World Para Swimming approved. However, in line with World Para Swimming Rules and Regulations (Regulation 5.1.2) any World Record swims will not be recognised at Speedo and BUCS Long Course Swimming Championships.

Specific Requirements

If you have any specific requirements for competing, e.g. Strobe lights, tappers, please advise Olivia Hellas of this in advance of the event.

Results & Record Attempts

Results

Live results will be available from the BUCS Nationals, Swimming Event Page, of the BUCS website over the weekend. Full results will be published after the event.

Record Attempts

The organisers would appreciate any record attempts being brought to their attention prior to the start of the relevant session.

As already outlined above, and within the Entry Information, para-swimming world records will not be recognised, in line with World Para-Swimming Regulation 5.1.2.

Awards

BUCS medals will be awarded to the first 3 individuals/teams in each event.

Trophies will be awarded to:

  • The Top Overall Institution (calculated using Swimming event points)
  • The Top Men’s and Women’s Teams (calculated using Swimming events points)
  • The Top Male and Female Performance (calculated using FINA points)
  • The Top Male and Female para-swimming performances (calculated using British Para-Swimming Points).

Travel and Delays

Due to heavy weekend traffic and the number of students travelling into Sheffield for BUCS Nationals weekend please ensure your team leave plenty of time for travel delays.

If you are delayed please contact us to arrange any relay declaration and/or withdrawals by phoning Olivia Hellas on 07590722061

Emergencies

Please note that should your team have any difficulties the BUCS Event Team are available on mobile from Friday 18 February to accept any withdrawals and relay declarations from 3-5pm.

Live streaming

All of the weekend’s swimming action will be broadcast live on the BUCS website.

Event Partners

BUCS were thrilled to partner with Speedo in 2019 as the headline partner of the BUCS Swimming Programme - rebranding the programme as the Speedo and BUCS Swimming series. The global and iconic swimming brand are supporting athletes at the performance end of the programme as well as making the swimming community a more inclusive place. Speedo are supporting BUCS to bring the competition to friends and family through enhancing the digital operations at the event. Tag @SpeedoUK and @BUCSSport and used the #SpeedoBUCS to get involved.

Sustainability

The sustainability of our event matters to us and we are taking steps to manage our environmental impact. BUCS encourages competitors to: 

  • Bring your own bottles & coffee cups for drinks throughout the event 
  • Take public transport, or car share, to the event if you can 
  • Use the start lists published online 
  • Use the QR codes around the venue to find sport specific information & results 

Spectators

Spectators at this event are discouraged at BUCS Nationals due to the limited capacity of the indoor seating areas and in order to mitigate the risk against COVID-19.  

COVID-19

Competitors are strongly advised to wear a mask when not competing. This is to reduce the spread of COVID-19 and protect staff, officials, volunteers and other competitors. 

Any athlete seeking medical attention from a BUCS doctor or physio MUST wear a mask at all times. 

The full list of covid measures for BUCS events can be found below:

What are we doing to ensure your safety? 

 

The safety of students, volunteers and staff remains paramount as we move into the 2021-22 season, therefore for the time being we will still be implementing a series of Covid-19 Measures at our events. Although certain safety measures surrounding Covid-19 will be dictated by a venue or specific sport requirements we will be continuing to implement the following general measures across all of our events: 

  1. Event Disclaimer includes specifics around Covid-19 

  1. Whist inside staff members and volunteers interacting with competitors will be wearing appropriate face coverings 

  1. Covid-19 questionnaire completed prior to arrival at the event by all competitors, officials, volunteers and support staff. 

  1. Access to hand-washing facilities, or hand sanitiser 

What’s expected of competitors: 

  1. Event competitors should stay home if they have any Covid-19 symptoms, live in the same household with someone with Covid-19 symptoms or have been diagnosed with, or suspected to have, Covid-19 in the past 10 days 

  1. Competitors should stay home if they have been instructed to quarantine due to international travel restrictions or by NHS Track and Trace 

  1. Competitors must follow direction from event staff, venue staff and volunteers. 

  1. Competitors must complete Covid-19 questionnaire prior to arrival at the event   

  1. Competitors should ensure they are following hand hygiene practices at all times 

  1. Competitors are encouraged to wear a face covering when indoors and moving about the building 

  1. Competitors should follow the guidance and safety procedures outlined for the event you are attending. These can be found in the Event Guide once released. 

  1. Competitors unable to attend event due to Covid-19 must contact the event lead