Registration will begin at 09:00 and close at 12:00.

The BUCS Registration desk will be located by the finish area, indicated on the site map.

Teams for the long races must be declared by 11:00 – Female and 12:00 - Male. Any teams not declared by this time / any athlete not declared on these sheets will be subject to immediate disqualification.

Team Captains should come to the BUCS Registration desk upon arrival to collect the race bibs for their institution

Female Long Race Declaration Form – this form will close at 11:00

Male Long Race Declaration Form – this form will close at 12:00

Athletes may only compete in one race at the championships.

A team must be declared for those wanting to race in the Female and Male Long Race. If your institution has less athletes than to constitute the full team e.g. 3 athletes, please still declare them on the team declaration forms.

Female Long Race

• Distance: ~8.10km
• Start Time: 12:00
• Start + 3 x lap + Finish
• Up to SIX athletes entered into the Female category per institution may compete in the Female Long Race.  These athletes should be declared on the Long Race team declaration form.

Male Long Race

• Distance: ~10.45km
• Start Time: 13:00
• Start + 4 x lap + Finish
• Up to SIX athletes entered into the Male category per institution may compete in the Male Long Race.  These athletes should be declared on the Long Race team declaration form.

Female Short Race

• Distance: ~5.75km
• Start Time: 14:00
• Start + 2 x lap + Finish
• This race is for all athletes entered into the Female category who are not competing in the Female Long Race.

Male Short Race

• Distance: ~8.10km
• Start Time: 14:45
• Start + 4 x lap + Finish
• This race is for all athletes entered into the Male Category who are not competing in the Male Long Race

Lap details can be seen on the course map

PLEASE NOTE: When Captains collect the institutions race numbers from the BUCS Registration desk, they will need to complete the long race declaration forms. Please complete the forms in race number numerical order e.g. 101, 105. 107, 109.

A warning will be given 10 minutes before the start of each race. Team Managers must marshal their teams to the start line at the time of the ten-minute warning. All races will start at the stated times unless the race referee deems a minor delay is necessary due to previous races overrunning.

Each university will only be allowed one athlete on the front row of the start, thought there will likely not be space for every university to have one athlete on the front row. This will be enforced by the Marksmen and Race Referee.

Chips are within the race number bibs collected from the BUCS Registration desk by Captains. If you lose your race number, you WILL NOT be able to compete.

Lap times will be recorded. You must run under your published number, or you will be disqualified. Race numbers are displayed on the accepted entries list which will be published shortly.

All runners are required to wear their race numbers on their front.

BUCS Athletics Rules and Regulations

All competitors should be familiar with and understand available gender categories and regulations under REG 4.3. Please find further information on gender eligibility here.

Race Rules

1. No institution will count in the Team Events unless all scoring runners finish.
2. Team points will be calculated by adding together the placing of each scoring member. The team with the lowest number of points will be named Team Champions. E.g. 2^nd, 10^th and 15^th = 27 points.
3. “Scoring members” will be the first scoring runners past the finish line. The scorers are not identified in advance.
4. In the event of a tie
5. on points in the team competition, a “countback” will take place, with the position of the last counted finishers for each team compared.
6. In the Long Races only one team per institution can be entered, and therefore counted in the competition.
7. In the Short Races, the team championship will constitute of the first 4 finishers. If applicable, a B team and so on, will be created from the next 4 finishers.
8. In the Short Races, medals will be awarded to the top 3 teams irrespective of whether these teams are from the same institution.
9. Team medals will only be awarded to scoring runners from an institution.

Any updates will be posted on the BUCS website and communicated to your institution

Weather Notice:

Please plan for all weather situations. Please dress appropriately for all weather conditions and ensure you bring a change of dry clothes. When you have finished your race, ensure you keep moving to stay warm. Make sure you drink enough fluids throughout the day. 

Please see REG 7.9 for our withdrawal policy

Parking is located on Loughborough University campus for cars and minibuses. This is a 10-minute walk from the venue. There is NO parking or drop-off facility at the venue.

Coaches are asked to drop-off at Loughborough University campus and then park off-site.

Cars should park in the Holywell car park.

Minibuses should park in the Sports Park car park.

There will be stewards to aid with car parking, and marshals to show the way to Charnwood College from Loughborough University campus.

Should anyone require a disabled parking bay onsite, please email Maddi Cannell.

Male and Female changing rooms can be found in the Swimming Pool and Sports Hall buildings at Charnwood College. There are no gender-neutral changing rooms onsite.

There will be three catering units in the Catering area serving food and drink throughout the event (located on site map).

There are also cafés outlets on Loughborough University campus a 10-minute walk away.

There will not be access to water refill outlets at the event. The BUCS staff team will have a supply of water for emergencies; however all competitors are encouraged to bring enough water with them to sustain a day of competition.

There will be portable toilets for athletes and spectators to use which can be located on the site map.

Please ensure that ALL gazebos are safely secured to the ground. Please note the ground will be extremely muddy!

Please note the set-up of gazebos is weather dependent. We ask for your cooperation on this matter if you are asked not to set them up / take down.

Teams can set up gazebos in the areas indicated on the site map. Gazebos set-up outside of these areas will be required to be taken down.

The course will be run on open parkland fields on grass, with small elements of wood chips.

There is a zero tolerance on alcohol at this event. There is strictly no alcohol permitted on site and any found will be confiscated. Any breach of this will result in disciplinary action.

These championships will run under the BUCS General Regulations and UK Athletics Rules of Competition. The sport specific regulations can be found here. It is important to note the regulations surrounding student’s behaviour. These have been breached in previous years resulting in £650 fines and 2 year suspensions from BUCS Cross Country Events. These sanctions have been handed out in previous years for behaviours such as streaking, consumption of alcohol on site and running under someone else’s name.

Presentations will take place at 15:50 near the BUCS Registration Desk

Please see Appendix 1 and Reg 6 for available BUCS Points.

Anyone wishing to take photos or video at this event must complete the BUCS Media Accreditation Form prior to the event. Once you have completed the form, please go to the BUCS Desk at the event to receive your media accreditation.

BUCS reserves the right to prohibit photography equipment being used at a BUCS event. BUCS reserves the right to request that the individual ceases to take photographs, deletes any images and, if considered necessary, leaves the venue.

BUCS’ mission is to provide exceptional student sporting experiences that inspire, develop and unite.

Critical to our success is our commitment to always providing safe, friendly and enjoyable environments for all participants. Whether competing, coaching, officiating, volunteering, working or spectating at these events, the welfare of all is critical to our mission.

To find out more or report a concern, please click here.

The sustainability of our event matters to us and these are the positive steps we are taking to manage our environmental impact:

• All staff and volunteers are encouraged to travel to the event via public transport
• We have used local suppliers where possible
• Event programmes are all online, minimising paper use
• We are beginning to track our carbon footprint across BUCS events to identify areas of improvement.

How can you help at this event? Here’s some ideas:

• Be self-sufficient by bringing your own coffee cups to reduce waste
• Ensure you are disposing of waste correctly – Check around the venue for specific recycling and food waste bins
• Travel smarter – as a team on a minibus, cycle or use public transport
• Go paperless - use your phone for all event information