- Entry Fee: £500 per team
- Damage Deposit: £1,000 per incident (By entering the event the team is agreeing to the NOR and the Damage notice in Addendum A).
Entries open: Tuesday 2 February 2021
Entry closing dates - stage one:
Student/Competitor Deadline: Tuesday 16 March 2021 at 11:59pm
Institution Administrator Approval Deadline: Thursday 18 March 2021 at 11:59pm.
(Institutional Administrators have 48 hours after the student/ competitor deadline to approve entries)
Accommodation and food are not included or available from the RYA/RYA Portland House this year.
Should the competition allow more entries, a stage two entry window will open.
Stage two window: Friday 19 March - Tuesday 30 March 2021
Priority will be given to the entries received before the stage one entry closing date. Entries received in the stage two window and accepted into the competition, will be charged an additional 20% fee.
Stage Two entry fee: £600 per team
Institution Administrators deadline is Thursday 1 April 2021 at 11:59pm.
The full entry allowance is in the Notice of Race (NoR)
Teams consist of 3-4 sailors weighing no more than 260kgs in total. They must include at least one male and one female sailor.
1. Prior to the event entry closing date, any entries submitted can be amended or removed. There is no charge to amend an entry prior to the deadline. Entry fees will not be charged for entries removed prior to the deadline.
2. Once the event entry closing date has passed, entry fees will be charged for all entries submitted except for where any of the following apply:
- If BUCS has rejected an entry for not meeting the criteria, the institution will not be charged the entry fee. For example, an entry is rejected in Athletics for not meeting an entry standard.
- If BUCS has rejected an entry due to the event having reached capacity, the institution will not be charged the entry fee. Please note: For events which operate a reserve list for entries not initially accepted into the event, if an entry is not withdrawn from the reserve list and is subsequently added to the event, the entry fee will be charged.
- If a local lockdown is imposed by the UK government or devolved administrations which would prohibit an individual/member of a team from attending the event, and where applicable they are not able to be replaced, the institution will not be charged the respective entry fee(s). In this instance BUCS will require proof of where the individual is living that would place them in the local lockdown.
- If an individual/member of a team has developed COVID-19 symptoms or is isolating and therefore cannot attend the event, and where applicable they are not able to be replaced, the institution will not be charged the respective entry fee(s). In this instance BUCS will require proof that the individual has informed their institution of this as per any institutional policy in place.
3. Once the event entry closing date has passed, most events do not charge a fine for withdrawals up to ‘x’ time prior to the event. However, after this period, most events will charge a fine for ‘late withdrawals’ or ‘no-shows’. This will all be detailed in the entry information for each event, including how withdrawal requests must be submitted. However, ‘late withdrawal’/’no-show’ fines will not be charged where any of the following apply:
- There is a medical reason for a withdrawal. In this instance BUCS will require a medical/doctor’s note is provided as proof.
- If a local lockdown is imposed by the UK government or devolved administrations which would prohibit an individual/member of a team from attending the event, and where applicable they are not able to be replaced, the institution will not be charged the respective fine. In this instance BUCS will require proof of where the individual is living that would place them in the local lockdown.
- If an individual/member of a team has developed COVID-19 symptoms or is isolating and therefore cannot attend the event, and where applicable they are not able to be replaced, the institution will not be charged the respective fine. In this instance BUCS will require proof that the individual has informed their institution of this as per any institutional policy in place.
4. As mentioned in points 2 and 3, some events will offer the opportunity for institutions to replace individuals/teams who are no longer able to compete, using other individuals/teams entered elsewhere in the event or that they have registered on a specific reserve list. Any events which have a substitution policy will have this clearly detailed in the entry information. Alternatively, some events which are often oversubscribed will place any entries not initially accepted onto a reserve list and individuals/teams from this reserve list will be called up to replace any withdrawals/no-shows in accordance with the event specific policy.
What are we doing to ensure your safety?
What’s new for 2020-21?
Like always, we are taking safety at our events seriously. After careful consideration during the off season regarding the current Covid-19 pandemic, the BUCS team have implemented the following measures to promote the health and wellbeing of competitors, officials, volunteers and all support staff.
We created these measures by:
- Seeking advice from local authorities and National Governing Bodies regarding the current Covid-19 restrictions and recommendations
- Collaboration with the host venues
- Following of UK Government and NHS advice
- Consultation with BUCS Chief Medical Officer
New Measures: (Some or all - make specific to event)
- Event Disclaimer updated to include specifics around Covid-19
- Limited entries to adhere to venue capacity restrictions/adherence to guidelines
- Designated times for arrival and departure
- Staff members and volunteers interacting with competitors will be wearing appropriate PPE/face coverings
- Covid-19 questionnaire completed on arrival at the event by all competitors, officials, volunteers and support staff.
- Contactless registration
- Access to hand-washing facilities, or hand sanitiser
- Increased signage on hand washing
- No handshakes, high-fives and spitting
- Extra cleaning and disinfecting of frequently touched surfaces and facilities
- We will be operating on a restricted access policy and no spectators will be permitted
- Unfortunately, no presentations will take place and all medals will be posted to you after the event
- Competitors must depart promptly after their element of the competition finishes
What’s expected of competitors:
- Event competitors should stay home if they have any Covid-19 symptoms, live in the same household with someone with Covid-19 symptoms or have been diagnosed with, or suspected to have, Covid-19 in the past 14 days
- Competitors should stay home if they have been instructed to quarantine due to international travel restrictions or by NHS Track and Trace
- Competitors should stay at home if they are living in an area with local lockdown restrictions and where non-essential travel is not permitted outside the area
- Competitors should follow all government advice around travel to and from events e.g. restrictions on travelling in groups
- Competitors must follow direction from event staff, venue staff and volunteers.
- Competitors must comply with temperature checks. Any competitor failing a temperature check will not be permitted to compete
- Competitors must complete Covid-19 questionnaire before competing
- Competitors should always follow social distancing guidance
- Competitors should ensure they are following hand hygiene practices at all times
- Competitors are encouraged to wear a face covering when indoors and moving about the building, although this has not been made compulsory by the venue (NB. Unless they are competing)
- Competitors should not share equipment at this time unless permitted within NGB guidance
- Follow the guidance and safety procedures outlined for the event you are attending. These can be found in the Event Guide
- To download the NHS Covid track and trace app prior to the event & check in via the app on arrival at the venue
Despite all these extra measures we have implemented, it is impossible to fully remove all risk.
Please carefully consider your options and make sure you are completely comfortable with the risks involved, before attending this event. Please contact the event lead for any questions.