Event Schedule
We recommend building in plenty of contingency time for travel, and having a back-up travel option for smaller groups of student-athletes/ coaches in case they need to depart later than the bulk of your team. [1] If you are both competing and volunteering in different sessions at the event you must attend both the student-athlete and volunteer accreditation stations.. |
Essential briefings
Check the event itinerary for times and meeting locations for the following briefing sessions. If you are attending the event in multiple roles then you must attend all associated briefing sessions. Volunteers failing to attend the briefing session will be marked as absent and their club fined accordingly.
- Volunteer briefing session for assistant corner judges (L4) / corner judges (L3) (includes registration and accreditation for volunteers)
- Umpire briefing session for centre referees (L2) / trainee centre referees / patterns judges (includes registration and accreditation for umpires)
- Team captain briefing session (to be attended by all team captains and head-coaches)
Accreditation and weigh-in
Student-athletes and coaches must all attend accreditation, showing their photo ID. Teams will be registered together in the order team’s arrived. Check the notice boards at the venue to determine which accreditation room to attend as this will vary between university and gender. Student-athletes are required to show both their photo ID and student ID card at registration.
Each team’s accreditation passes will be issued to their team captain following the conclusion of the registration period.
Student-athletes may attempt to make weight a total of three times within the registration period(s). There will be a maximum -/+200 g allowance for players being under/over their weight division at the weigh-in which will be strictly applied. Sparring competitors who fail to meet their weight may change weight division at the cost of a £20 fee per discipline changed at registration.
Student-athletes competing on the first/ only day of an event must attend the first/ only accreditation and weigh-in session. Where different divisions of the same discipline are split over 2 days (e.g., C-class WT rules sparring taking place on Saturday and A-class WT rules sparring taking place on Sunday) student-athletes competing on the second day may attend the Saturday and/or the Sunday weigh-in and accreditation session. The total number of attempts on the scales remains three times. For example, if a student-athlete competing on Sunday has one failed attempt at the weight-in on Saturday, then they have a total of two attempts remaining at the Sunday weigh-in.
Competition area check-in
All participants, competitors, coaches, volunteers and officials may only enter and exit the competition area via the check-in area. Competitors must present themselves to the check-in area 2 full matches in advance of each scheduled sparring bout or scheduled patterns round.
Your accreditation card must be presented every time when passing through check-in and to the court desk prior to each bout. Players must wait in the designated waiting areas at court-side. Only one sparring coach (required) and up to one physiotherapist or team doctor (optional) may accompany each player. Players and coaches must enter and then exit the competition area by the same route directly after their match is concluded.
Competition brackets will be displayed in the venue following registration. Live match numbers are shown on the court tables, the first number indicating the court number and the second two digits the match number e.g., 208 is the eighth match on court number two. Where a double elimination or dual tournament format is employed, the lower bracket/ second bracket will begin immediately after the completion of the first without any break. For example, if the final match number for an upper (1st) bracket is match 225, and your next match is the lower (2nd) bracket match 201, you must report to check-in during upper bracket match 224, ready for your match which will begin in two matches time.
Athletes and coaches must listen for announcements and track match numbers displayed on the courts throughout the day. Matches may be rescheduled to other courts during the event. When an individual athlete is called for over the PA system this indicate they have not arrived for their scheduled match and have 60 seconds remaining to arrive at their court, after which the match may be awarded immediately to their opponent.
The organising committee have an overriding duty to the health and safety of all participants and strive to complete tournaments by the scheduled finish time so that many hundreds of athletes’, coaches’, volunteers’ and officials’ can perform at their best and minimise the risk that teams’ travel plans may be adversely affected. Every delay has knock on effects, and it is necessary to apply exactly the same rules for every athlete and every team at every point during the event. Hence, athletes and coaches are strictly responsible for arriving to their designated matches on time, with no allowance given for late arrivals, delays caused by forgetting mandatory equipment at check-in, missing announcements, being occupied by ongoing matches if entering concurrent divisions, receiving medical treatment, their coaches being unavailable, or for any other reason.
