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British universities & Colleges Sport

Tennis

TEN i The BUCS Tennis Championships shall be conducted in accordance with the following BUCS sport specific regulations, the BUCS general regulations, and the Rules of the LTA (Lawn Tennis Association). Further event specific requirements, rules, and regulations will be contained within the entry and pre-event information for each Championship.

TEN ii In the event that these regulations contradict the BUCS general regulations, these BUCS sport specific regulations will supersede, unless specifically stated otherwise.

TEN iii In the event that these regulations contradict those of the Rules of the LTA (Lawn Tennis Association), these BUCS sport specific regulations will supersede, unless specifically stated otherwise.


TEN 1 Championships BUCS will host annually the following Championships:

TEN 1.1 Individual Championships The programme shall include the events listed in Appendix 1 (‘BUCS Competition Offer and Associated BUCS Points’), subject to entry numbers.

TEN 1.2 Team Championships The programme shall include leagues and knockout competitions as per BUCS general regulations, Appendix 1 (‘BUCS Competition Offer and Associated BUCS Points’) and Appendix 10 (‘BUCS Promotion, Relegation and Knockout Information’).

TEN 2 Dispute at events In line with REG 4.6.3, should a dispute occur at an event, the event appeal panel for Tennis shall comprise of: The Referee at any Individual Championship qualifying events individual qualifying events; The Referee and a BUCS Staff Member at the Individual Championship Finals and Team Championship Finals.

TEN 3 Where possible institutions should endeavour to wear team kit, identifying the name of the University/College.


Individual Championships

TEN 4 Tournament structure and entries See Appendix 1 (‘BUCS Competition Offer and Associated BUCS Points’) and the entry information for all competitions offered as part of the BUCS Tennis Individual Championships. All competition specific event information will be available in the event entry information and pre-event information.


Team Championships

TEN 5 There shall be separate Team Championships for Men and Women.

TEN 6 Match format Each match shall consist of 2 doubles rubbers and 4 singles rubbers.

TEN 7 Fixture administration and arrangements

TEN 7.1 Court bookings and match start times

TEN 7.1.1 A minimum reservation of 12 court hours MUST be booked by the host team for a fixture. This shall comprise at least 2 x 30 minutes practice, 2 x 1.5 hours for doubles rubbers, and 4 x 2 hours for singles rubbers = total 12 court hours. Failure to book the minimum prescribed above will result in the home team forfeiting any rubbers not completed should the match not be finished. For knockout fixtures, an additional 1 hour should be booked in case of the need for a match tie-break. The additional hour is for the match tie-break only and the normal fixture should be completed within the standard 12 hours.

TEN 7.1.1.1 The practice start time is the fixture start time and should be the time which is posted on BUCScore.

TEN 7.1.1.2 The match start time should be 30 minutes after the fixture start time i.e. following the practice time.

TEN 7.1.1.3 If a final set of a live match is due to start during the last 30 minutes of the court booking then a 10 point tie-break should take place instead of a standard set.

TEN 7.1.2 No league or knockout match may start before 11:00 on a weekday or 10:00 on a weekend, without the written consent of both institutions.

TEN 7.1.3 Rubbers may only be moved onto different surfaces (or from indoors to outdoors, or vice versa) from that specified in the pre-fixture confirmation with the agreement of both captains.

TEN 7.2 Order of play Players shall compete in rank order i.e. 1, 2, 3, 4 singles; 1, 2 doubles. The doubles rubbers ordered 1v1, 2v2 should be played first, followed by the singles rubbers, which will be ordered 4v4, 3v3, 2v2, 1v1. Any proposed changes to the standard order of play must be agreed by both teams prior to play. (Please note that if matches are being played on 3 courts – teams may want to start by playing 3 singles matches in order to maximize court usage).

Coaches/captains/administrators can use the below guide for court booking variations:

On 4 courts
Round 1: Doubles 1 & 2
Round 2: Singles 1 – 4

On 3 courts
Round 1: Doubles 1 & 2
Round 2: Singles 4 – 2
Round 3: Singles 1

On 2 courts
Round 1: Doubles 1 & 2
Round 2: Singles 4 & 3
Round 3: Singles 2 & 1

TEN 7.2.1 The number and surface of courts booked and the respective hours should be posted in the fixture notes on BUCScore.

TEN 7.2.1.1 These details should also be sent as part of the fixture confirmation.

TEN 7.3 Players

TEN 7.3.1 For the National, North A, and South A leagues, and the Championship knockout competition, each team shall consist of a minimum of 4 and a maximum of 6 players. 4 players shall play 1 singles rubber each and the fifth and/or sixth players may be selected for doubles only. Teams failing to field 4 players must concede a walkover.

TEN 7.3.2 For Tier 1 and below leagues and the Trophy and Conference Cup knockout competitions, each team shall consist of a minimum of 3 and a maximum of 6 players. Up to 4 players shall play 1 singles rubber each and the fifth and/or sixth players may be selected for doubles only. Teams failing to field 3 players must concede a walkover. Teams fielding 3 players will concede the rubbers they are unable to fulfil. Please note that teams must comply with TEN 8.4.1.1 if fielding only 3 players.

TEN 7.3.2.1 Teams only using 3 players must notify their opposition of this a minimum of 24 hours in advance of the fixture start time. Failure to notify the opposition will result in the forfeiture of the whole fixture unless the opposition agrees to continue to go ahead with the fixture with 3 players.

TEN 7.4 Coaches Each team may have their nominated coach sitting on court for any or all rubbers in the match. If a team does not have a coach with them, then any team member not playing at the time may be nominated. Coaching advice can only be given during change of ends and the coach may only enter/leave the court during a change of ends.

TEN 8 Team selection/Ranking lists In the event that this regulation contradicts the BUCS general regulations, this sport specific regulation will supersede, unless specifically stated otherwise. Institutions should be aware that this regulation will supersede REG 7.1.4 and REG 7.1.5 in particular.

TEN 8.1 Ranking lists must be submitted to the BUCS office at the start of each season. Ranking lists will be locked on a set date, before the start of the season until the opening of the re-ranking windows, and cannot be changed outside the set ranking windows under any circumstances. Re-rankings only come into effect at the end of the re-ranking windows. The dates for the ranking windows will be displayed in the BUCS Sport Specific Affiliations Document. Failure to submit this information will result in sanctions being imposed as outlined in the BUCS Sport Specific Affiliations Document and the possibility of further disciplinary action. This ranking information will be available on the BUCS website Tennis pages for ease of reference.

TEN 8.1.1 Institutions may request to add a player to the bottom of the ranking list when ranking windows are not open. Requests must be submitted and approved by the BUCS office in advance of any fixtures being played by the non-ranked player. This is to encourage the fulfilment of fixtures and must not be manipulated. Teams found to be attempting to manipulate the rankings using this regulation will face disciplinary action under REG 15.

TEN 8.2 Players must play in rank order in all league, knockout and playoff competitions.

TEN 8.3 British Tennis Membership (BTM) will be free to all students playing in BUCS Tennis competitions. All players must have a BTM number to ensure that all individual match results can contribute to player LTA ratings.

TEN 8.4 The order on the ranking list shall be determined by each institution with the best singles player ranked as 1 and the second best as 2 and so on. The order is at the discretion of each institution. It does not need to be in accordance with ATP, WTA or LTA ratings but institutions ranking players out of ratings order may be requested to justify their ranking lists to the BUCS office. Failure to justify the rank order or institutions deliberately ranking out of order will be referred to the BUCS office for disciplinary action.

TEN 8.4.1 Teams for a fixture day must be selected in rank order. This applies across all teams, e.g. A player ranked number 8 cannot play in the 1st team if the player ranked number 7 is playing for a lower team’s match that day.

TEN 8.4.1.1 Where an institution has multiple teams playing on the same day, the fixtures of the higher team(s) must be prioritised from the top down when fulfilling teams. E.g. An institution cannot send only 3 players for their 2nd team which should comprise of at least 4 players, whilst also putting out a 4 or more players for their 3rd team.

TEN 8.4.2 Nominations for the first round of matches (doubles in normal circumstances) shall be made in writing no later than following the completion of the practice time, before the start of the first rubber. At this time, captains shall provide the name of any other player(s) who may be selected for the second round of matches (singles in normal circumstances). Nominations for the second round of matches (singles in normal circumstances) shall be made in writing no later than prior to the start of the first rubber of the second round of matches.

TEN 8.4.3 Singles nominations Teams consisting of more than 4 players may nominate players for singles rubbers, not including their highest ranked player(s) in the match day squad, but teams must play in rank order. E.g. 3, 4, 5 and 6 play as Singles 1, 2, 3 and 4, with players 1 and 2 only participating in the doubles.

TEN 8.4.4 Doubles nominations Doubles pairings must play with the strongest pair as pair 1. The best doubles pair should be decided by the sum of the players’ rankings in each pair, with the smallest sum playing as the ‘best doubles pair’. Players’ rankings are as per the published BUCS ranking list. If the sums of the singles players positions are equal (e.g. 1+4 and 2+3), the best doubles pair should include the highest ranked player (i.e. 1+4 would be the best doubles pair).

TEN 8.5 If a player is listed in the top 4 rankings and has not played any matches prior to the January re-ranking window, then that team is required to resubmit their rankings during this window, removing any such ‘top 4’ players from the ranking list. An exception will be made at the discretion of the BUCS office on a case-by-case basis if sufficient proof can be provided to explain the above scenario (e.g. medical note).

TEN 8.6 No player ranked (as per the published squad ranking list at the time) at number 4 or above shall be eligible to play below the 1st team (including league, playoff and knockout matches). No player ranked (as per the published squad ranking list at the time) at number 8 or above shall be eligible to play below the 2nd team, and so on throughout an institution’s teams.

TEN 9 Scoring system

TEN 9.1 The doubles rubbers shall be the best of 3 sets. The first 2 sets shall be tie-break sets with no-advantage scoring (the tie-break shall be introduced at 6 games all) and when the score is 1 set all the deciding set shall be a 10 point match tie-break. In no-advantage scoring at deuce there is 1 point to decide the game. The receivers choose whether to receive the service from the right half or the left half of the court but cannot change positions to receive this deciding point.

TEN 9.2 The singles rubbers shall be the best of 3 tie-break sets (the tie-break shall be introduced at 6 games all). If the match result is already decided any remaining singles rubbers may, by mutual consent, play a deciding 10-point match tie-break as the third set.

TEN 9.3 To determine the match score the winner of each doubles rubber shall receive 2 points and the winner of each singles rubber shall receive 2 points.

TEN 9.4 In the event of a tie on match score in a league fixture, each team shall be awarded 1 point in the league and the match shall be considered a draw.

TEN 9.5 If a knockout match finishes 6-6, then BUCS Tennis shall adopt a tie-break shootout (to 10 points) where the rules explain the shootout as: “The tie-break shootout consists of 3 tie-breaks – 2 singles and 1 doubles – with players nominated as follows: Tie-break 1 (singles) – 1 of the original players from the first or second singles match; Tie-break 2 (singles) – 1 of the original players from the third or fourth singles match; Tie-break 3 (doubles) – a pairing comprising 2 of the other nominated players for the match. No player may play in more than 1 tie-break shootout. Players for each stage of the shootout should be nominated at the start of the shootout”.

TEN 10 Scoreboards and scorecards

TEN 10.1 Where possible teams should ensure use of scoreboards on each court.

TEN 10.2 Scorecards/accurate records* for all BUCS Tennis league and knockout matches must be completed. BUCS reserves the right to request these scorecards at any point throughout the season. Scorecards must also be submitted with any appeal – failure to submit a scorecard will result in an appeal being rejected by the BUCS office.

* ‘Accurate records’ are taken to mean precise details of all aspects of the fixture including rubbers, games and points; won and lost.

TEN 11 Incomplete fixtures

TEN 11.1 In the event of a fixture being incomplete with no fault on either side, a result can be taken if 4 rubbers have been completed. The results shall be taken on all those rubbers that have been completed.

TEN 11.2 In the event of a fixture being incomplete due to a late start, with a team at fault, their opposition may claim any rubbers not completed or unplayed.

TEN 11.3 In the event of a fixture being incomplete due to an institution booking insufficient court time, their opposition may claim any rubbers not completed or unplayed.

TEN 12 Knockout competitions

TEN 12.1 The Championship will be made up of all the teams in the National League and all the 1st teams in the North A and South A leagues. If this does not reach 16 teams, byes will be awarded to the highest seeded teams.

TEN 12.2 The Trophy will consist of any 2nd teams in the North A and South A leagues and all Tier 1 teams. If this exceeds 32 teams, arrangements will be made to play a preliminary round which will be determined by a draw. If there is not 32 teams, the same process will be followed as in the Championship.

TEN 12.3 All teams in Tier 2 and below shall play in the Conference Cup knockout competitions.

TEN 13 National/North A/South A and Championship specific regulations

TEN 13.1 In both the Men’s and Women’s Team Tennis Championships, there shall be a National League made up of 6 teams and North A and South A leagues, each made up of 6 teams.

TEN 13.2 The 6 National League teams shall compete on 2 centrally hosted National fixture weekends, as well as Wednesdays.

TEN 13.3 Venue requirements All National and North A/South A league fixtures, Championship knockout competition fixtures and playoff fixtures are to be played on indoor courts.

TEN 13.4 Promotion to, and relegation from, National League and North A/South A leagues See Appendix 10 (‘BUCS Promotion, Relegation and Knockout Information’) for promotion and relegation information.

TEN 14 Further clarification In the event that further clarification is required the BUCS office will be guided by the LTA Team Tennis rules.

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