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British universities & Colleges Sport

REG 12 Postponed and Abandoned Matches

REG 12.1 Definitions Postponed matches are matches called off up to and including the day of the match, due to bad weather, ground conditions, bad light or other extenuating circumstances (force majeure). It is intended that postponed matches will always be replayed. Abandoned matches are matches called off, for whatever reason, by the match official(s) once play has begun.

REG 12.2 Postponed matches

REG 12.2.1 Should a league match have to be postponed, this match shall be replayed at the venue of the ‘home’ team no later than the relevant date stated in REG 10.8, but preferably within 2 weeks of the date of the original match.

REG 12.2.2 A postponed knockout round match must be completed no later than the Sunday (or the Wednesday in the case of knockout competitions scheduled on weekends) before the following round. The home team is required to give reasonable notice to the visiting team if there is any likelihood of the playing area being pronounced unfit for play.

REG 12.2.2.1 An exception to this would be if written agreement is sought from the next round opposition (or potential opposition) to play the fixture closer to the next round. If this written agreement is sought, it should be sent to the BUCS office. (Note REG 12.6.5)

REG 12.3 Late postponed matches

REG 12.3.1 Late postponed matches are those which are postponed within 48 hours (outside of weekends and bank holidays) of the fixture start time.

REG 12.3.2 If there are concerns that a match may be postponed (i.e. heavy rain forecast), the ‘away’ team are to inform the opposition of their proposed departure time and ask that a decision be made about whether the match will take place before this proposed departure time.

REG 12.3.3 Where a late cancellation is required, notification must be made in writing (email) to the main Athletic Union (or equivalent) contact. Confirmation that notification has been received must be obtained either by phone or in writing from said contact to constitute adequate notification.

REG 12.3.3.1 Where late cancellation is required the officials must be notified immediately by the ‘home’ team.

REG 12.3.4 Where the ‘away’ team has started their journey, only for the fixture to be postponed by either the match official(s) or grounds staff (written evidence required), the fixture shall be replayed at the venue of the ‘away’ team.

REG 12.4 Abandoned matches When a match has been abandoned, the fixture shall be replayed at the venue of the ‘away’ team unless covered under REG 8.10.

REG 12.5 Rearrangement of postponed and abandoned league matches

Note: ‘Show’ in REG 12.5 refers to displaying all relevant details of a previously arranged BUCS fixture on BUCScore at the time of postponement/abandonment.

REG 12.5.1 When rearranging a postponed, late postponed or abandoned league match, the host institution must offer at least 2 dates in writing for the match to take place, by the relevant dates stated in REG 10.8, no later than 48 hours (allowing for weekends and Bank Holidays) after the postponement. 1 of these dates must be a weekend date and 1 a weekday and must avoid other prescheduled BUCS fixtures for both teams. If the ‘away’ team can show they have another prescheduled BUCS fixture on the date(s) offered, additional alternative dates must be provided by the host team before progressing to REG 12.5.2. Where an offer is made for a weekday other than a Wednesday then an evening start is preferable, unless otherwise agreed by both teams. Where the host institution has failed to adhere to this regulation, they will be deemed to have conceded the match and the ‘away’ team will be awarded a walkover.

REG 12.5.2 If the ‘away’ team cannot fulfil either of the dates offered by the host institution as stated in REG 12.5.1 they should offer 2 alternative dates no later than 48 hours (allowing for weekends and Bank Holidays) following receipt of the dates from the original ‘home’ team. 1 of these dates must be a weekend date and 1 a weekday and must avoid other prescheduled BUCS fixtures for both teams. If the original ‘home’ team can show they have another prescheduled BUCS fixture on the date(s) offered, additional alternative dates must be provided by the ‘away’ team. Where an offer is made for a weekday other than a Wednesday then an evening start is preferable, unless otherwise agreed by both teams. Where the ‘away’ team has failed to adhere to this regulation, they will be deemed to have conceded the match and the original home team will be awarded a walkover.

REG 12.5.3 Institutions must have agreed a replay date in writing no later than 1 week after the date of the original fixture and the original ‘home’ team must enter the new date onto BUCScore.

REG 12.5.4 If neither institution can fulfil the dates offered as per REG 12.5.1 – REG 12.5.2 then they must notify the BUCS office and independently submit their 1 preferred date (not previously offered and avoiding other BUCS fixtures as per REG 12.5.1 – REG 12.5.2) to the BUCS Sport Compliance, Governance & Competitions Manager, at which point a coin toss shall occur to randomly determine upon which of the submitted preferred dates the fixture shall take place. If neither side is able to fulfil the chosen date both shall concede a walkover. If one can fulfil the chosen date they shall receive a walkover.

REG 12.5.5 Should institutions agree there are substantiated reasons why no rearrangement of a fixture can be made (such as no free dates remain in calendar) and there has been no contravention of regulations, they may apply to the BUCS Sport Compliance, Governance & Competitions Manager to have the game declared a void fixture. Consideration will be on a case by case basis.

REG 12.5.5.1 Reasonable efforts must be made by both institutions to agree on a rearrangement date by following the process outlined in REG 12.5. Institutions found to be purposefully avoiding rearrangements (for example in the hope of a fixture being declared void) will face disciplinary action.

REG 12.6 Rearrangement of postponed and abandoned knockout matches

Note: ‘Show’ in REG 12.6 refers to displaying all relevant details of a previously arranged BUCS fixture on BUCScore at the time of postponement/abandonment.

REG 12.6.1 When rearranging a postponed, late postponed or abandoned league match, the host institution must offer at least 2 dates in writing for the match to take place, by the relevant dates stated in REG 10.8, no later than 36 hours (allowing for weekends and Bank Holidays) after the postponement. 1 of these dates must be a weekend date and 1 a weekday and must avoid other prescheduled BUCS fixtures for both teams. If the ‘away’ team can show they have another prescheduled BUCS fixture on the date(s) offered, additional alternative dates must be provided by the host team before progressing to REG 12.6.2. Where an offer is made for a weekday other than a Wednesday then an evening start is preferable, unless otherwise agreed by both teams. Where the host institution has failed to adhere to this regulation, they will be deemed to have conceded the match and the ‘away’ team will be awarded a walkover.

REG 12.6.2 If the ‘away’ team cannot fulfil either of the dates offered by the host institution as stated in REG 12.6.1 they should offer 2 alternative dates no later than 36 hours (allowing for weekends and Bank Holidays) following receipt of the dates from the original ‘home’ team. 1 of these dates must be a weekend date and 1 a weekday and must avoid other prescheduled BUCS fixtures for both teams. If the original ‘home’ team can show they have another prescheduled BUCS fixture on the date(s) offered, additional alternative dates must be provided by the ‘away’ team. Where an offer is made for a weekday other than a Wednesday then an evening start is preferable, unless otherwise agreed by both teams. Where the ‘away’ team has failed to adhere to this regulation, they will be deemed to have conceded the match and the original home team will be awarded a walkover.

REG 12.6.3 Institutions must have agreed a replay date in writing no later than 72 hours after the original scheduled fixture start time and the original ‘home’ team must enter the new date onto BUCScore.

REG 12.6.4 If neither institution can fulfil the dates offered as per REG 12.6.1 – REG 12.6.2 then they must notify the BUCS office and independently submit their 1 preferred date (not previously offered and avoiding other BUCS fixtures as per REG 12.6.1 – REG 12.6.2) to the BUCS Sport Compliance, Governance & Competitions Manager, at which point a coin toss shall occur to randomly determine upon which of the submitted preferred dates the fixture shall take place. If neither side is able to fulfil the chosen date both shall concede a walkover. If one can fulfil the chosen date they shall receive a walkover.

REG 12.6.5 In the event of no fixture being played before the Monday (or the Wednesday in the case of knockout competitions scheduled on weekends) prior to the following knockout round fixture, the BUCS office will toss a coin to decide the outcome of a fixture. (Note REG 12.2.2.1)

REG 12.6.6 In exceptional circumstances the BUCS office may instruct institutions of the replay date and venue.

REG 12.6.7 All knockout final dates will be sacrosanct.

REG 12.7 Rearrangement of postponed and abandoned knockout finals

REG 12.7.1 Should a Championship/Vase/Trophy final be postponed or abandoned it shall be replayed on a date and at a venue organised by the BUCS office. These matches shall take precedence over any other matches previously arranged by the competing institutions.

REG 12.7.2 Should a Conference Cup/Plate/Bowl final be postponed or abandoned it shall be replayed by the playoff deadline as stated in Appendix 2 (‘BUCS Leagues and Knockouts – Dates and Deadlines’) by following the procedure of REG 12.6, hosted by the first named team. These matches shall take precedence over any other matches previously arranged by the competing institutions.

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