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British universities & Colleges Sport

REG 12 Fixture Administration & Forfeitures (Walkovers)

   

REG 12.1   Athletic Unions or equivalent bodies/person, shall be responsible for the arrangement of BUCS fixtures, as displayed on the BUCScore.

 

REG 12.2 Start Time: No league or knockout round match may start before 1pm on a weekday (except for Tennis, Golf and Cricket; for those exceptions please see the relevant Sports Specific regulations) or 10 am on a weekend, without the written consent of both institutions. Similarly no league match should be scheduled to finish at such a time that an away team would unnecessarily arrive back at their institution after midnight. In cases of dispute, whether a start time is acceptable will be determined by the BUCS office. Start times of knockout round matches should broadly adhere to the same principles although it is recognised that travel distances may require overnight accommodation. Semi-final and final stage times shall be determined by the BUCS Office. Please note REG 12.2.4 for National and Premier League start times.

 

REG 12.2.1 Start Time: The time stated on BUCScore will be the match time, unless specified otherwise in the sport specific regulations, or the fixture notes.

 

REG 12.2.2 Late Arrival: Where a team arrives late to a fixture every effort should be made for the fixture to be played in full. If the match cannot be played to a full conclusion, it should be played to 75%. Where the team arrives too late for a minimum of 75% of the fixture to be played, if the lateness of the team was caused through no fault of the team the fixture should be rearranged in line with REG 15.5. The venue of the rearranged match will be determined in line with REG 15.4, unless an alternative is agreed between the teams concerned. Where the lateness was caused by the team, or one its members, that team shall concede a walkover.

 

REG 12.2.3 No Shows: If a team does not show for a fixture on the date stated on BUCScore without notifying their opposition in writing, they will concede a walkover.

 

REG 12.2.4 National and Premier League Start Times: No National or Premier League fixture may start before 11am or after 8pm without the written consent of both institutions.

 

REG 12.3    Double Headers: BUCS will not recognise any matches played as double headers (one match cannot produce the result for two league fixtures or a league and cup fixture). Teams in Tier 1 and below may request for a double header to be recognised in exceptional circumstances. Such a request must be submitted and approved by the BUCS office in advance of the fixture. Exceptional circumstances may include (but is not exclusive to) bad weather or facility availability due to unusual circumstances. Double headers between teams from the same institution will not be permitted. The last fixture of any league or competition may not be played as a double header.

 

REG 12.4 Playing Colours: Each University is responsible for informing its opponent of the colours of its playing kit. Should there be a clash of colours, it is the responsibility of the home team to change its colours. For matches organised by BUCS and played at a neutral venue (i.e. Championship semi Finals or Final), the first named team will be asked to change colours by the BUCS office in the event of a colour clash.

 

REG 12.5    Notification of Fixture:  It is the responsibility of the home team to contact the visiting team in writing (email) to confirm the fixture details at least 48 hours (outside of weekends and bank holidays) prior to the fixture. At this time an emergency telephone number shall be exchanged together with the intended time of departure of the visiting team. This correspondence should be conducted through the relevant Athletic Union / Sports Office. For Premier Leagues, home teams should provide their opposition with match information in writing at least 7 days (not working days) prior to the fixture due to generally increased travel requirements.

 

REG 12.6   The venues and start times of all home matches should be inputted onto BUCScore no later than 1 October annually.

 

REG 12.6.1   Any amendments to start time, kit colours, date must be agreed with the opposition in writing (email). Once agreed, Athletic Union / Sports Office representatives MUST update BUCScore immediately. Amendments to venue that do not cause unreasonable impact upon travel arrangements and are communicated more than 48 hours before the fixture do not need to be agreed but must be communicated in writing (email) to the appropriate person before updating BUCScore.


REG 12.7 All matches must be played on the fixture date as set by BUCS, unless agreed in writing by both institutions to move the fixture to an alternative date. All fixtures must be played before league specific deadline date as identified in Appendix 3 ‘BUCS League Dates’.

 

REG 12.7.1 Elective Central Venue Formats (round robins): if unanimous agreement is reached by all affected teams within a competition, a league or cup may be completed in a central venue round robin format on a date(s) determined by the teams rather than in accordance with REG 12.7. Electing to do so must be communicated to the BUCS office in writing 20 working days prior to fixture start for leagues or 10 working days prior to the cup round. At this time all proposed fixtures, dates and venues must also be supplied to the BUCS office to enable amendments to BUCScore. If unanimous agreement cannot be reached the fixtures will remain as per the norm for that specific competition. The deadlines for league and cup round completion still apply. (NB REG 12.9.7)

 

REG 12.8    Dates by which National, Premier & Conference League Fixtures must be completed: These will be detailed in Appendix 3 - ‘BUCS League Dates’. Please note REG 9.3.2 - Result Entry/Amendment Deadline

 

REG 12.8.1   Matches not completed by the date stated in Appendix 3 -  ‘BUCS League Dates’ shall be declared void with no points being awarded to either side, unless there has been a further breach of regulation.

REG 12.9    Forfeited Matches/Walkovers: Walkovers conceded in leagues and knock outs will be tallied as a teams’ Season Total regardless of which competition they were conceded in. Meaning for example, if a team concedes a fixture in the Premier League and in the Championship, they will be regarded as having conceded two walkovers, consequently penalties would be applied as appropriate to conceding two walkovers plus those applicable to the specific competitions.

 

REG 12.9.1   An institution claiming a walkover must notify the opposition, in writing, before inputting the walkover onto the BUCS website.

 

REG 12.9.2   An institution has 24 hours following notification of a walkover being claimed/conceded to appeal against that walkover, or to apply to have the walkover deemed involuntary; refer REG 12.9.9.1

 

REG 12.9.3 Leagues Walkovers 

 

Note: where teams function in Premier B and Trophy or Tier One and Championship, the combination of the relevant competitions will apply.


Unless indicated otherwise in league notes:

 

1 walkover

2 walkovers

3 or more walkovers

National & Premier Leagues

Loss of 3 league points and half overall BUCS Points attained through final league position.*

If finishes bottom of league table then ineligible to take part in playoff, i.e. automatically relegated.

Further loss of 3 league points and all overall BUCS points attained through final league position. Automatically relegated following season regardless of final league position. Not eligible to progress to knockout competition. 

In addition to those listed to the left; loss of three league points per occurrence and having conceded 3 walkovers*, an automatic £250 fine, increased by an additional £100 per subsequent concession.   

Tier 1

Loss of 3 league points and half overall BUCS Points attained through final league position.

Further loss of 3 league points and all overall BUCS points attained through final league position. Ineligible for progression to or automatic withdrawal from the knockout competition through an involuntary walkover.

In addition to those listed to the left, loss of three league points per occurrence and having conceded 3 walkovers*, an automatic £100 fine, increased by an additional £50 per subsequent concession. Not eligible for promotion.

Tier 2 and below

Loss of 3 league points and half overall BUCS Points attained through final league position.

Further loss of 3 league points and all overall BUCS points attained through final league position. 

In addition to those listed to the left, loss of three league points per occurrence and having conceded 3 walkovers*, an automatic £50 fine, increased by an additional £50 per subsequent concession. Not eligible for promotion. Ineligible for progression to or automatic withdrawal from the knockout competition through an involuntary walkover.

 * see ‘Season Total – REG 12.9.5

REG 12.9.4 Knockout Walkovers

 

1 walkover

Championship

Incurs an automatic £750 fine and loss of all BUCS Points allocated to the knockout competition*

Trophy

Incurs an automatic £750 fine for semi-final and final rounds, £300 for all other rounds and loss of all BUCS Points allocated to the knockout competition*

Conference Cup/ Plate

Incurs an automatic £300 fine for semi-final and final rounds and loss of all BUCS Points allocated to the knockout competition*

* see ‘Season Total – REG 12.9.5

REG 12.9.5 Season Total (in addition to those detailed for specific competitions above):

 

1 walkover

2 walkovers

3 walkovers

4 or more walkovers

National & Premier League/ Championship

If finishes bottom of final league table not eligible to take part in playoff, i.e. automatically relegated.

Automatic league relegation following season regardless of final league table position. 

Automatic £250 fine with additional £100 per subsequent concession. 

In addition to those above, loss of three league points per occurrence and having conceded 3 walkovers* an automatic £250 fine, increased by an additional £100 per subsequent concession.  

Tier 1/ Trophy

N/A

N/A

Automatic £100 fine with additional £50 per subsequent concession. Not eligible for promotion.

N/A

Tier 2 & below/ Conference Cup/ Plate

N/A

N/A

Automatic £50 fine with additional £50 per subsequent concession. Not eligible for promotion.

N/A

 

 

REG 12.9.6  To avoid fines listed in REG 12.9 institutions are encouraged to complete the team withdrawal process via BUCScore, please note REG 12.9.6.1

 

REG 12.9.6.1 Teams withdrawing from competition If one third or more of scheduled fixtures, as they were originally scheduled by the BUCS office, have passed a team will not be permitted to withdraw from the competition. Any subsequent fixtures will be deemed as walkovers and the results logged prior to their withdrawal will remain. Please note the penalties incurred for multiple walkovers, dependent on tier of competition in REG 12.9.3


REG 12.9.7   Round Robin Format Finals: any team deemed to have conceded

a) one walkover – subject to fines as per REG 12.9.3 – REG 12.9.5 OR

b) Multiple walkovers – subject to fines in REG 12.9.3 – REG 12.9.5, there will be no exceptions for walkovers conceded in a round robin format. 

 

REG 12.9.8   A team deemed to have conceded a voluntary walkover in a knockout competition shall forgo any rewards received for reaching the applicable stage in said competition; such as BUCS Points and/or league qualification.

 

REG 12.9.9 Forfeited Matches – Involuntary & Voluntary (Walkovers): A forfeited match will be deemed to have been caused by involuntary or voluntary circumstances. An involuntary walkover occurs when it is considered (whether by the BUCS office or the Disciplinary Committee) that a team has forfeited on a fixture through reasons beyond the reasonable control of that team, club or Athletic Union. A voluntary walkover is deemed to have occurred when it is believed that reasonable actions undertaken by the team, club or Athletic Union of the offending institution would have prevented the forfeit.

 

REG 12.9.9.1   In the first instance all walkovers will be deemed voluntary. For a walkover to be considered involuntary, an institution must submit a written request to the BUCS Office by no later than 24 hours post notification of the walkover being claimed/conceded as per REG 12.9.2.   

 

REG 12.9.9.2   Teams, Clubs or Athletic Unions deemed to have given ‘involuntary walkovers’ will, in normal circumstances, be deemed to have conceded the match but will not be deducted three points. Further penalties may be waived as determined by the BUCS office.

 

REG 12.9.10 Concede one/play another: teams may not concede a fixture and then reschedule another on to the same date. Fixtures completed in such circumstances may be declared void or awarded as walkovers. Any perceived extenuating circumstances should be communicated to the BUCS office in advance of the occurrence, at which time permission to commence may be granted on a case by case basis.

 

REG 12.10 Late Cancellation of Matches: Where a team has to cancel a fixture within 48 hours of its agreed start time, for reasons other than those outlined in REG 15.1, that team will be liable for reasonable costs incurred by its opposition. The 48 hour ruling will apply regardless of whether an institution is notified of the cancellation. Refer REG 15.3 for notification requirements.


REG 12.10.1   Institutions wishing to reclaim reasonable costs from their opposition should do so by official invoice within 30 days of the date of the scheduled match. Claims may only be made for actual financial costs incurred by the Athletic Union or equivalent. Claims may be made for travel expenses, facility hire charges (or cancellation charges as appropriate), referee / umpires’ fees and catering costs. Proof of costs incurred must accompany the invoice to the offending team / institution.

 

REG 12.10.2 If an invoice is disputed, the BUCS office shall determine whether costs are reasonable and instruct institutions to pay accordingly taking into account any extenuating circumstances. Invoices should be settled within 30 days of receipt. The BUCS office reserves the right to levy an administration fee should it be required to intervene. Non-payment of invoices will result in the offending institution being referred to the BUCS Disciplinary Panel.

 

REG 12.10.3 Matches that have been re-arranged from their original scheduled date, or have had their venue altered, will be subject to the same principles outlined above. This regulation applies only to matches classified as voluntary walkovers. Where an institution agrees to re-schedule a cancelled fixture then the opposition will be liable for costs involved in hosting the original fixture. This regulation does not apply to matches cancelled due to inclement weather, ‘force majeure’ or walkovers deemed by the BUCS office as ‘involuntary’ (i.e. factors over which the offending institution was not perceived to have control). Refer REG 15.3 for notification requirements.

 

REG 12.11    Playing Under Protest: If a team feels, upon arrival or during a fixture, that the conditions do not adhere to those outlined in the BUCS regulations or fixture confirmation, they should complete a 'Playing Under Protest’ form as soon as the grievance is noted. Forms can be found in Appendix 5, equivalents must have all applicable information noted.

 

REG 12.11.1 If a team travels to, begins or continues a fixture with knowledge of a breach of regulations but fails to complete a Playing Under Protest form they are deemed to have accepted the conditions of play and can therefore not play under protest, nor appeal for that reason UNLESS information comes to light after the fixture has been completed. Note REG 12.11.4.

 

REG 12.11.2. Providing a team gives advanced warning to the official in charge, a team is permitted to stop play at an appropriate time (natural break in play) to complete a Playing Under Protest form or equivalent during a fixture. This must be completed in a reasonable timeframe so as not to impact upon completion of the fixture (for example facility booking restrictions) and be in accordance with REG 12.11.3.


REG 12.11.3 Essential Information: Fixture details, the specific grievance(s) and correlating regulation contravention, time at point of form completion must be clearly stated and the form must be signed by the captain of the aggrieved team. The opposing captain must then countersign this form (he/she cannot refuse to do so), also noting the time. Failure to sign may result in a misconduct charge. He/she then has the opportunity to state his / her opinion regarding this grievance on the Playing Under Protest form.

 

REG 12.11.3.1   A Playing Under Protest form that does not meet the requirements of REG 12.11.3 will be rejected by the BUCS office as being incomplete and therefore insufficient to support any subsequent appeal.

 

REG 12.11.4 The completion of a Playing Under Protest form allows an institution the right to appeal at the conclusion of the fixture if they feel that the grievances noted had a direct impact on the final result and presented an unfair advantage to a team. It does not guarantee the outcome of any subsequent appeal.

 

REG 12.12   Teams from the same Institution in the same league: Where two teams from the same institution are in the same league, fixtures will not be scheduled for the last week of competition.  Institutions are also forbidden to re-schedule to the last fixture date any fixtures between teams from their own institution.  Should this happen the result will be voided and no points will be awarded to either team.

 

 

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