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British universities & Colleges Sport

REG 2 BUCS Membership

Please note: Further information regarding BUCS Membership can be found in the Members section of the BUCS website.

REG 2.1 In accordance with the Articles of Association and British Company Law, an organisation applying to become or to remain as a Member of the Company (BUCS) must fulfil the following:
- Be a registered Legal Entity
- Be a recognised provider of Higher Education (HE)

REG 2.2 Member Representatives Members must appoint 2 Member Representatives, 1 of which should be a student or a member of the member institution’s Students’ Union or Athletic Union. Member Representatives must be named annually by 1 October, failure to do so will lead to suspension of the Member until the representatives are declared.

REG 2.3 Applying to become a Member The application process to become a new Member will require a membership consultation with the relevant BUCS staff and the completion of a membership application form. Once all requirements of membership are met, the new Member will be voted in by an existing Member vote at the next AGM. Where an application is made mid-season, the new Member will be provisionally approved by BUCS Board pending a formal vote at the next AGM.

REG 2.4 Member guidelines for participation Any institution which applies for membership of the company in order to participate in BUCS’ domestic sports programmes must comply with the following:

REG 2.4.1 Demonstrate that they have access to suitable facilities for the competitions which they have entered, where they need to host fixtures.

REG 2.4.2 Have a central point of contact for BUCS to contact and with whom fixture arrangements can be discussed.

REG 2.4.2.1 The central point of contact is to be available daily, Monday to Friday, between the hours of 10:00 and 16.00.

REG 2.5 How Members participate in BUCS competitions Once an institution becomes a BUCS Member, definition must be established on how the Member is to function within BUCS competitions. The definition is regarded as a Member’s ‘Playing Entity’ (PE) or ‘Playing Entities’ (PEs). In general, all current Members of BUCS function as either a single or a combination of 5 ‘Playing Models’. Each model has implications regarding individual players’ entitlements, BUCS points, AGM voting rights, fees, et cetera. Requests for changes to PEs must be submitted to the BUCS office prior to team entries being opened for the following season.

Playing models and implications:
1. Main Campus of a BUCS Member playing as 1 entity.
2. Satellite Campus: Plays as a separate entity from the ‘Main Campus’ or other campuses of the same institution.
3. All eligible students of a BUCS Member playing as 1 entity regardless of geographical spread/campuses, etc. (Similar to 1. Main Campus)
4. Further Education (FE) College offering Higher Education (HE) qualifications provided by another external awarding body.
5. Umbrella Campus/Organisation which is comprised of students from multiple HE awarding bodies.

REG 2.6 Member contacts Members are responsible for keeping their contact details and Member Representative details up to date via the relevant forms available on the BUCS website in the Members section. Members are also required to ensure their Admin account and contact details are up to date on BUCScore. BUCS cannot be held responsible where an institution has failed to keep their details up to date.

REG 2.7 Acceptable Governing Body The CEO of BUCS shall determine, from time to time, which student organisations shall be acceptable as bodies equivalent to an Athletic Union and performing the function of such a body, e.g. Students Union or Sports Department.

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