REG 14 Postponed and Abandoned Matches | Updated October 11

REG 14 applies to the Team Championships conducted as part of the National, Premier and Conference League/Knockout programme.


REG 14.1 Postponed matches Postponed matches are matches called off up to and including the day of the match, due to bad weather, ground conditions, bad light or other extenuating circumstances (force majeure). Should a match have to be postponed, this match shall be rearranged at the venue of the first named (home) team, except in cases where REG 14.1.1.3 applies.

REG 14.1.1 Late postponed matches Late postponed matches are those which are postponed within 48 hours (outside of weekends and bank holidays) of the fixture start time.

REG 14.1.1.1 The first named (home) institution/Playing Entity are required to give reasonable notice to the opposition (away) institution/Playing Entity if there is any likelihood of the playing area being pronounced unfit for play. However, if the opposition (away) institution/Playing Entity have concerns that a match may be postponed (i.e. heavy rain is forecast), they are to ask that a decision be made about whether the match will take place before their team’s intended departure time (note REG 9.5).

REG 14.1.1.2 Where a late cancellation is required, the first named (home) institution/Playing Entity must notify, in writing, the main Athletic Union (or equivalent) contact of the opposition (away) institution/Playing Entity. Confirmation that notification has been received must be obtained either by phone or in writing from said contact to constitute adequate notification.

REG 14.1.1.2.1 Where late cancellation is required the match official(s) must be notified immediately by the first named (home) institution/Playing Entity.

REG 14.1.1.3 Where the opposition (away) team has started their journey, only for the fixture to be postponed by either the match official(s) or grounds staff (written evidence required), the fixture shall be replayed at the venue of the opposition (away) institution/Playing Entity.

REG 14.2 Abandoned matches Abandoned matches are matches called off, for whatever reason, by the match official(s) once play has begun. When a match has been abandoned, the fixture shall be replayed at the venue of the opposition (away) institution/Playing Entity unless covered under REG 9.3.4.2.

REG 14.3 Rearrangement of postponed and abandoned league matches

Note: ‘Show’ in REG 14.3 refers to displaying all relevant details of a previously arranged BUCS fixture on BUCS Play at the time of postponement/abandonment.

REG 14.3.1 When rearranging a postponed, late postponed or abandoned league match, the host institution/Playing Entity must offer at least two dates in writing for the match to take place, in accordance with the relevant league deadline date as identified in Appendix 2 (‘BUCS Leagues and Knockouts – Dates and Deadlines’), no later than 48 hours (allowing for weekends and Bank Holidays) after the postponement. One of these dates must be a weekend date and one a weekday and must avoid other prescheduled BUCS fixtures for both teams. If the opposition institution/Playing Entity can show that their team have another prescheduled BUCS fixture on the date(s) offered, additional alternative dates must be provided by the host institution/Playing Entity before progressing to REG 14.3.2. Where an offer is made for a weekday other than a Wednesday then an evening start is preferable, unless otherwise agreed by both institutions/Playing Entities. Where the host institution/Playing Entity has failed to adhere to this regulation, they will be deemed to have conceded the match and the opposition institution/Playing Entity will be awarded a walkover.

REG 14.3.2 If the opposition institution/Playing Entity’s team cannot fulfil either of the dates offered by the host institution/Playing Entity as stated in REG 14.3.1, they should offer two alternative dates no later than 48 hours (allowing for weekends and Bank Holidays) following receipt of the dates from the host institution/Playing Entity. One of these dates must be a weekend date and one a weekday and must avoid other prescheduled BUCS fixtures for both teams. If the host institution/Playing Entity can show that their team have another prescheduled BUCS fixture on the date(s) offered, additional alternative dates must be provided by the opposition institution/Playing Entity. Where an offer is made for a weekday other than a Wednesday then an evening start is preferable, unless otherwise agreed by both institutions/Playing Entities. Where the opposition institution/Playing Entity has failed to adhere to this regulation, they will be deemed to have conceded the match and the host institution/Playing Entity will be awarded a walkover.

REG 14.3.3 Institutions/Playing Entities must have agreed a replay date in writing no later than one week after the date of the original fixture and the host institution/Playing Entity must enter the new date on to BUCS Play.

REG 14.3.4 If neither institution/Playing Entity can fulfil the dates offered as per REG 14.3.1 – REG 14.3.2 then they must notify the BUCS Executive and independently submit their one preferred date (not previously offered and avoiding other BUCS fixtures as per REG 14.3.1 – REG 14.3.2) via e-mail to discipline@bucs.org.uk, at which point the BUCS Executive will toss a coin to determine which of the submitted preferred dates the fixture shall take place on. If neither institution/Playing Entity can fulfil the chosen date, both shall concede a walkover. If one institution/Playing Entity can fulfil the chosen date, they shall be awarded a walkover.

REG 14.3.5 Should the institutions/Playing Entities agree there are substantiated reasons why no rearrangement of a fixture can be made (such as no free dates remain in calendar) and there has been no contravention of regulations, they may apply to the BUCS Executive to have the match declared a void fixture. Consideration will be on a case by case basis.

REG 14.3.5.1 Reasonable efforts must be made by both institutions/Playing Entities to agree on a rearrangement date by following the process outlined in REG 14.3. Institutions/Playing Entities found to be purposefully avoiding rearrangements (for example in the hope of a fixture being declared void) will face disciplinary action.

REG 14.4 Rearrangement of postponed and abandoned knockout competition matches (except for finals)

Note: ‘Show’ in REG 14.4 refers to displaying all relevant details of a previously arranged BUCS fixture on BUCS Play at the time of postponement/abandonment.

REG 14.4.1 When rearranging a postponed, late postponed or abandoned knockout competition match, the host institution/Playing Entity must offer at least two dates in writing for the match to take place, in accordance with REG 9.2.2.2, no later than 36 hours (allowing for weekends and Bank Holidays) after the postponement. One of these dates must be a weekend date and one a weekday and must avoid other prescheduled BUCS fixtures for both teams. If the opposition institution/Playing Entity can show that their team have another prescheduled BUCS fixture on the date(s) offered, additional alternative dates must be provided by the host institution/Playing Entity before progressing to REG 14.4.2. Where an offer is made for a weekday other than a Wednesday then an evening start is preferable, unless otherwise agreed by both institutions/Playing Entities. Where the host institution/Playing Entity has failed to adhere to this regulation, they will be deemed to have conceded the match and the opposition institution/Playing Entity will be awarded a walkover.

REG 14.4.2 If the opposition institution/Playing Entity’s team cannot fulfil either of the dates offered by the host institution/Playing Entity as stated in REG 14.4.1, they should offer two alternative dates no later than 36 hours (allowing for weekends and Bank Holidays) following receipt of the dates from the host institution/Playing Entity. One of these dates must be a weekend date and one a weekday and must avoid other prescheduled BUCS fixtures for both teams. If the the host institution/Playing Entity can show that their team have another prescheduled BUCS fixture on the date(s) offered, additional alternative dates must be provided by the opposition institution/Playing Entity. Where an offer is made for a weekday other than a Wednesday then an evening start is preferable, unless otherwise agreed by both institutions/Playing Entities. Where the opposition institution/Playing Entity has failed to adhere to this regulation, they will be deemed to have conceded the match and the host institution/Playing Entity will be awarded a walkover.

REG 14.4.3 Institutions/Playing Entities must have agreed a replay date in writing no later than 72 hours after the original scheduled fixture start time and the host institution/Playing Entity must enter the new date on to BUCS Play.

REG 14.4.4 If neither institution/Playing Entity can fulfil the dates offered as per REG 14.4.1 – REG 14.4.2 then they must notify the BUCS Executive and independently submit their one preferred date (not previously offered and avoiding other BUCS fixtures as per REG 14.4.1 – REG 14.4.2) via e-mail to discipline@bucs.org.uk, at which point the BUCS Executive will toss a coin to determine which of the submitted preferred dates the fixture shall take place on. If neither institution/Playing Entity can fulfil the chosen date, both shall concede a walkover. If one institution/Playing Entity can fulfil the chosen date, they shall be awarded a walkover.

REG 14.4.5 In the event of a fixture not being played before the Monday (or the Wednesday in the case of knockout competitions scheduled on weekends) prior to the following knockout round, the BUCS Executive will toss a coin to decide the outcome of a fixture. (Note REG 9.2.2.2 and subsections).

REG 14.4.6 In exceptional circumstances the BUCS Executive may instruct institutions/Playing Entities of the replay date and venue.

REG 14.5 Rearrangement of postponed and abandoned knockout competition finals

REG 14.5.1 Should a Championship/Vase/Trophy final be postponed or abandoned it shall be replayed on a date and at a venue organised by the BUCS Executive. These matches shall take precedence over any other matches previously arranged by the competing institutions/Playing Entities.

REG 14.5.2 Should a Conference Cup/Plate/Bowl final be postponed or abandoned it shall be replayed by the playoff deadline as stated in Appendix 2 (‘BUCS Leagues and Knockouts – Dates and Deadlines’) by following the procedure of REG 14.4 with the host determined by REG 14.1 – REG 14.2. These matches shall take precedence over any other matches previously arranged by the competing institutions.

REG 14.5.2.1 Should a Conference Cup/Plate/Bowl final, scheduled to have been held at a central venue (note REG 8.4.5.4.6.1) be postponed or abandoned it shall be hosted by the first named (home) institution/Playing Entity.

REG 14.6 Rearrangement of postponed and abandoned playoff matches

Note: ‘Show’ in REG 14.6 refers to displaying all relevant details of a previously arranged BUCS fixture on BUCS Play at the time of postponement/abandonment.

REG 14.6.1 When rearranging a postponed, late postponed or abandoned playoff match, the host institution/Playing Entity must offer at least two dates in writing for the match to take place, in accordance with the relevant playoff deadline date as identified in Appendix 2 (‘BUCS Leagues and Knockouts – Dates and Deadlines’) (or for those playoffs that follow a knockout competition format in accordance with REG 9.2.2.2), no later than 36 hours (allowing for weekends and Bank Holidays) after the postponement. One of these dates must be a weekend date and one a weekday and must avoid other prescheduled BUCS fixtures for both teams. If the opposition institution/Playing Entity can show that their team have another prescheduled BUCS fixture on the date(s) offered, additional alternative dates must be provided by the host institution/Playing Entity before progressing to REG 14.6.2. Where an offer is made for a weekday other than a Wednesday then an evening start is preferable, unless otherwise agreed by both institutions/Playing Entities. Where the host institution/Playing Entity has failed to adhere to this regulation, they will be deemed to have conceded the match and the opposition institution/Playing Entity will be awarded a walkover.

REG 14.6.2 If the opposition institution/Playing Entity’s team cannot fulfil either of the dates offered by the host institution/Playing Entity as stated in REG 14.6.1, they should offer two alternative dates no later than 36 hours (allowing for weekends and Bank Holidays) following receipt of the dates from the host institution/Playing Entity. One of these dates must be a weekend date and one a weekday and must avoid other prescheduled BUCS fixtures for both teams. If the the host institution/Playing Entity can show that their team have another prescheduled BUCS fixture on the date(s) offered, additional alternative dates must be provided by the opposition institution/Playing Entity. Where an offer is made for a weekday other than a Wednesday then an evening start is preferable, unless otherwise agreed by both institutions/Playing Entities. Where the opposition institution/Playing Entity has failed to adhere to this regulation, they will be deemed to have conceded the match and the host institution/Playing Entity will be awarded a walkover.

REG 14.6.3 Institutions/Playing Entities must have agreed a replay date in writing no later than 72 hours after the original scheduled fixture start time and the host institution/Playing Entity must enter the new date on to BUCS Play.

REG 14.6.4 If neither institution/Playing Entity can fulfil the dates offered as per REG 14.6.1 – REG 14.6.2 then they must notify the BUCS Executive and independently submit their one preferred date (not previously offered and avoiding other BUCS fixtures as per REG 14.6.1 – REG 14.6.2) via e-mail to discipline@bucs.org.uk, at which point the BUCS Executive will toss a coin to determine which of the submitted preferred dates the fixture shall take place on. If neither institution/Playing Entity can fulfil the chosen date, both shall concede a walkover. If one institution/Playing Entity can fulfil the chosen date, they shall be awarded a walkover.

REG 14.6.5 For those playoffs that follow a knockout competition format, in the event of a fixture not being played before the Monday (or the Wednesday in the case of playoffs scheduled on weekends) prior to the following playoff round, the BUCS Executive will toss a coin to decide the outcome of a fixture.

REG 14.6.6 In exceptional circumstances the BUCS Executive may instruct institutions/Playing Entities of the replay date and venue.

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